The Insurance Library—a nonprofit education, event, and research center—seeks a Bookkeeper & Administrative Specialist to manage the organization's bookkeeping and provide administrative support. This role is ideal for an experienced bookkeeping professional who enjoys working in a small, dynamic organization where flexibility, attention to detail, and teamwork are valued. We invite you to join us as we continue to evolve our educational programs, events, and services. More information about the Library is on the Library’s website at www.insurancelibrary.org.
Summary of Position
- Reports to the Executive Director
- Primarily responsible for full cycle bookkeeping using accrual accounting
- Please note: A minimum of five years of bookkeeping experience, including substantial hands-on experience with QuickBooks Online and Excel, and some experience with accrual accounting, is required. Applicants who do not meet this requirement will not be considered.
- Additional responsibilities include providing administrative support to the Executive Director and assisting with some administrative aspects of education programs or events
Principal Responsibilities
QuickBooks:
- Maintain accurate financial records
· Process and manage all aspects of A/R and A/P
· Prepare bank deposits and reconcile bank statements and internal accounts
· Record payroll data from payroll service reports
· Record investment account journal entries prepared by external accountant
· Generate basic financial statements and reports
· Assist with preparing annual budget
· Compile material for annual audit
Support for Executive Director:
- Provide general administrative support for Executive Director, including generating annual fund thank you letters/tax receipts (using Word mail merge)
Bloomerang:
· Update financial and constituent data in Bloomerang donor management database
Education and Event Support:
- If time permits, assist Education & Event Coordinator in processing education program registrations, continuing education credits, and serving as backup during webinars, and processing registrations and otherwise preparing for events
Please note: Because we are a small team, all employees occasionally assist with projects and events outside their primary responsibilities.
Qualifications
· College degree (Associate or Bachelor) or bookkeeping certification such as CB or CPB
· A MINIMUM OF FIVE YEARS OF EXPERIENCE IN FULL CYCLE BOOKKEEPING OR ACCOUNTING, WITH PROFICIENCY IN QUICKBOOKS AND SOME EXPERIENCE WITH ACCRUAL ACCOUNTING, IS MANDATORY
· Proficient with Microsoft Word, Excel, and Outlook Mail. Familiar with Adobe Acrobat PDF
· Strong organizational and time management skills
· Ability to maintain organized digital records
· Excellent attention to detail
· Ability to work independently and as part of a team
· Experience in, or desire to work in, a small office setting
· Experience with constituent management software is a plus but not required
Hours
· Minimum three days a week
· Flexible days / hours, in-office or hybrid
Salary and Benefits
· Full time: $60,000--$70,000 commensurate with qualifications and experience
· Paid vacation
· Generous paid holidays (14-16 annually)
· 401(k) matching
· Disability and life insurance for full-time employees
To Apply
To apply, please submit your résumé, cover letter (addressed to the Executive Director, Michael A. Pezza Jr.), and any salary requirements to [email protected].
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Disability insurance
- Flexible schedule
- Life insurance
- Paid time off
Experience:
- full-cycle bookkeeping: 5 years (Required)
- Quickbooks Online: 3 years (Required)
Ability to Commute:
- Boston, MA 02109 (Required)
Work Location: Hybrid remote in Boston, MA 02109
