Position Summary
Woodard Properties is seeking a strategic, technically skilled Facilities Portfolio Director to lead the full lifecycle of maintenance, operations, capital planning, and physical asset management across our diverse Charlottesville portfolio. This role requires a leader with deep, hands‑on knowledge of building systems—including HVAC, electrical, plumbing, and life‑safety infrastructure—paired with a proven track record of developing high‑performing teams and elevating facilities operations at scale.
Our residential, commercial, and development properties span the Charlottesville community. The Facilities Portfolio Director ensures every asset is safe, efficient, compliant, and maintained to the highest standards of quality and performance.
This position oversees the Maintenance, Project, and Building & Grounds Teams—approximately 25 professionals—supported by a Facilities Manager, Facilities Coordinator, and field Supervisors. The Director also manages vendor relationships, oversees operating and capital budgets, and drives preventive maintenance programs that protect long‑term asset value.
Key Responsibilities
Operations & Maintenance
- Oversee preventive, predictive, and corrective maintenance programs across all properties.
- Apply hands‑on technical expertise to diagnose, troubleshoot, and guide the resolution of building system issues ranging from routine equipment and appliance malfunctions to highly complex, integrated systems such as HVAC controls, life‑safety systems, and fire protection infrastructure.
- Ensure compliance with all local, state, and federal safety regulations.
- Maintain emergency preparedness and response procedures.
- Implement systems to track work orders, asset life cycles, and maintenance schedules.
- Communicate effectively with leadership, team members, vendors, residents, tenants, and community partners.
Leadership & Strategy
- Provide vision, direction, and mentorship to managers, supervisors, technicians, and support staff.
- Build a culture of accountability, continuous improvement, and technical excellence.
- Establish performance metrics and operational standards across the portfolio.
- Partner with Property Management and Executive Leadership on capital planning and strategic initiatives.
Capital Projects & Asset Management
- Lead capital improvement planning, budgeting, and execution.
- Coordinate with contractors, engineers, and vendors to ensure timely, on‑budget project delivery.
- Conduct regular property inspections and building system condition assessments.
- Provide long‑term capital forecasting and replacement planning.
Financial Oversight
- Develop and manage facilities operating and capital budgets.
- Monitor expenses and identify cost‑saving opportunities.
- Negotiate service contracts and vendor agreements.
- Ensure proper procurement and inventory management.
Vendor & Risk Management
- Build and maintain strong vendor and contractor relationships.
- Ensure compliance with insurance, licensing, and safety requirements.
- Oversee risk management for property systems and infrastructure.
Qualifications
- Bachelor’s degree in Facilities Management, Engineering, Construction Management, or related field preferred.
- 7+ years of progressive facilities leadership experience, including direct oversight of teams and portfolios.
- Extensive hands‑on technical experience in building systems (HVAC, electrical, plumbing, fire/life safety).
- Demonstrated success managing budgets and capital improvement projects.
- Exceptional leadership, communication, and organizational skills.
- Proficiency with facilities management software and CMMS platforms.
- Relevant certifications (CFM, FMP, PMP, CAMT, OSHA, EPA, etc.) are a plus.
Core Competencies
- Strategic Planning
- Operational Excellence
- Technical Problem Solving
- Financial Acumen
- Vendor Negotiation
- Team Leadership
- Risk Management
Work Environment
This position requires regular site visits across the property portfolio. Hours are generally 8:30 am – 5 pm, Monday–Friday. Occasional weekend or after‑hours availability is required for student housing turnovers, major projects, inclement weather response, or emergencies.
Why Join Woodard Properties?
Founded in 1981, Woodard Properties is a customer‑centric company that values teamwork, personal growth, and continuous learning in a positive, smoke‑free environment. We are committed to exceptional service and maintaining properties that truly serve our residents, tenants, and community.
The Facilities Portfolio Director plays a pivotal role in safeguarding our assets, elevating property value, and ensuring smooth, efficient operations across our portfolio.
We offer an exceptional benefits package with competitive pay, starting at $120,000+, generous bonuses, paid time off, educational opportunities, retirement & insurance plans, and more.
How to Apply
Please email your cover letter, salary requirements, and resume to [email protected] with the subject line “Facilities Portfolio Director.”
We look forward to hearing from you. EOE
Employee Benefits
- Success sharing bonus plan (quarterly)
- Performance bonus plan (biannual)
- Paid time off
- 9 paid holidays
- Vision, dental, and health insurance
- Health savings account
- Life insurance
- Wellness program
- Matching gift program
- Annual benefits review
- 401(k) plan with 6% match
Job Type: Full-time
Pay: From $115,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Application Question(s):
- What are your salary requirements? Why are you interested in joining Woodard Properties?
License/Certification:
- Driver's License (Required)
Work Location: In person
