We are looking for a detail-oriented, self-driven professional to serve as the operational backbone of our office. This role blends hands-on accounting responsibilities such as accounts receivable, accounts payable, reconciliation, and month-end close with daily administrative support to keep our team running smoothly. If you thrive in a fast-paced environment, take initiative without being asked, and hold yourself to a high standard, we want to hear from you.
RESPONSIBILITIES
ACCOUNTING
- Perform month-end closing and account reconciliation
- Investigate, correct, and adjust accounting discrepancies
- Prepare and send accurate client invoices with appropriate payment terms and due dates
- Receive, record, and apply incoming payments (checks, wire transfers, ACH, credit cards) to corresponding customer accounts
- Monitor accounts receivable for overdue balances; follow up with clients via email and phone to secure payment
- Manage outgoing accounts payable — maintain payment schedules and process vendor and supplier payments
- Audit vendor invoices against services ordered and amounts billed
ADMINISTRATIVE
- Provide daily front-office support: answer and transfer incoming calls, greet visitors, receive packages, scan and file documents
- Maintain a professional and organized office environment
- Track and manage license renewals, contract anniversaries, and key deadlines
- Organize and maintain corporate and legal documentation
- Assist in gathering information for internal and external meetings and presentations
- Coordinate travel arrangements and prepare itineraries as needed
- Provide general operational support to management
REQUIREMENTS
- Minimum 2 years of accrual-basis accounting experience, including accounts receivable, accounts payable, month-end closing, and bank reconciliation
- Proficiency with QuickBooks Online
- Proficiency with standard office software: MS Outlook, Word, Excel, Adobe PDF
- Strong written and verbal communication skills
- Exceptional attention to detail with excellent proofreading and editing ability
WHAT WE'RE LOOKING FOR
The right candidate brings more than technical skills; they bring ownership, discretion, and a steady presence. You'll be trusted to work independently, maintain confidentiality, and anticipate needs before they arise.
- Self-motivated and proactive
- Highly organized
- Discreet and trustworthy
- Strong communicator
- Detail-oriented
- Able to prioritize under pressure
- Professional appearance and demeanor
BENEFITS
- Competitive pay + bonuses
- 401(K) Plan with100% matching up to 6%
- 10+ paid holidays
- Medical Compensation Plan
- Generous PTO
Pay: $47,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) 6% Match
- 401(k) matching
- Paid time off
Application Question(s):
- How many years of work experience do you have handling both accounting and front-office administrative duties in the same role?
- Are you willing to undergo a background check in accordance with local laws and regulations?
- Do you have at least 2 years of accrual-basis accounting experience, including accounts receivable, accounts payable, month-end closing, and reconciliation?
- Are you able to work fully on-site in Houston, TX?
Experience:
- QuickBooks Online: 2 years (Required)
Work Location: In person
