KAFFA, LLC is seeking an experienced Government Contract Bid Submission Consultant to complete and submit a New York State Office of Mental Health IFB response for Recreational Therapy Services at Sagamore Children’s Psychiatric Center.
This is an urgent, project-based role. The consultant will be responsible for reviewing the IFB, organizing all required attachments, completing compliance forms, coordinating required supporting documents, reviewing the budget/bid quote sheet, and preparing the final electronic submission package to OMH. The IFB requires electronic submission, includes a mandatory document checklist, and has strict formatting and deadline requirements.
The consultant must produce:
Completed bid submission checklist.
Completed OMH required attachments. Completed budget/bid quote sheet.
Signed addendum placement instructions.
List of missing documents KAFFA must provide. Final organized PDF bid package.
Final Excel budget file, if required.
Final email submission draft to OMH. Confirmation that the bid was submitted properly.
Responsibilities
- Review the full OMH IFB package, boilerplate contract, budget page, attachments, and addendum.
- Create a bid submission checklist and timeline to ensure KAFFA submits a complete and responsive bid.
- Complete and organize all required bid forms, including cover sheet, bid quote sheet, non-collusive bidding certificate, business references, vendor responsibility documents, procurement lobbying forms, MWBE/EEO/SDVOB forms, and required certifications.
- Ensure Addendum #1 is signed, dated, and placed in the correct location behind the cover sheet, as required by the addendum instructions.
- Review and complete the OMH budget spreadsheet/bid tab sheet accurately.
- Help determine the correct bid rate based on staffing cost, administrative cost, insurance, compliance, and profit margin.
- Coordinate required supporting documents from KAFFA, including proof of business status, insurance, Workers’ Compensation/Disability Benefits documents, W-9/vendor information, and proof of experience. Identify any missing documents or compliance risks that could cause rejection.
- Prepare the final electronic bid package for submission to OMH. Ensure the email subject line, attachments, file names, and submission format comply with the IFB instructions.
- Communicate with KAFFA leadership regarding missing information, signatures, notarization needs, insurance documentation, and final approval before submission.
- Assist with written questions to OMH, if still within the allowable question period.
- Ensure the bid is submitted before the deadline and obtain confirmation of receipt from OMH.
Job Types: Contract, Temporary
Pay: $500.00 per week
Benefits:
- Flexible schedule
- Professional development assistance
Application Question(s):
- Can you walk me through a specific government contract you have managed from the initial solicitation phase to its successful completion? Please highlight any challenges and how you addressed them to ensure the contract's timely fulfillment.
Location:
Work Location: Remote
