Job Summary
We are seeking a Department Assistant I for a contract opportunity in Poway, CA, supporting an onsite document management and data entry project within the aerospace and defense industry. This role is ideal for someone who is detail-oriented, dependable, and comfortable with organized, repetitive work involving confidential records.
The Department Assistant I will help review physical files, scan or destroy documents according to retention guidelines, and enter key information into Excel spreadsheets. This is a steady, structured assignment with clear procedures, supportive team interaction, and the opportunity to contribute to an important records management project in a professional environment.
Key Responsibilities
- Review, sort, scan, and organize physical documents and file cabinet contents according to established procedures.
- Destroy or prepare documents for destruction based on retention guidelines and internal requirements.
- Extract information from physical and electronic records and enter data accurately into Excel spreadsheets.
- Maintain strict confidentiality when handling sensitive, proprietary, or regulated documents.
- Track progress on assigned document management tasks and provide updates as needed.
- Prepare basic reports and respond to routine internal information requests.
Benefits
- Job Type: Contract/Temporary.
- Location: Poway, CA.
- Work Arrangement: Onsite.
- Schedule: Day shift.
- Assignment Duration: 2 months, with potential extension to 3 to 4 months based on performance.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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