Part-Time Receptionist / Administrative Assistant
About the Firm
Bercovitch Law Offices, P.C. is a fast-paced, modern immigration and personal injury law firm serving clients throughout the greater Philadelphia area. We are seeking a dependable, professional, and highly organized part-time receptionist to join our team.
The receptionist will serve as an important first point of contact for current and prospective clients. The primary responsibility will be answering and directing telephone calls, but the position will also include client communication, appointment coordination, document management, and general administrative support.
Depending on the firm’s workflow and the employee’s experience, the receptionist may occasionally assist attorneys and paralegals with more substantive immigration or personal injury matters.
Responsibilities
- Answer incoming telephone calls promptly and professionally
- Direct calls and messages to the appropriate attorney or staff member
- Greet clients and other visitors to the office
- Schedule and confirm consultations, appointments, court dates, and other meetings
- Communicate with clients by telephone, email, and text message
- Maintain accurate appointment and calendar information
- Copy, scan, upload, organize, and file documents
- Maintain electronic and physical client files
- Draft routine correspondence, appointment confirmations, and other administrative communications
- Assist with incoming and outgoing mail
- Request documents and information from clients as directed
- Provide general administrative support to attorneys, paralegals, and other staff members
- Occasionally assist with immigration or personal injury casework, depending on experience and office needs
- Perform other related duties as assigned
Qualifications
- Strong verbal and written communication skills
- Professional and courteous telephone manner
- Excellent organizational and time-management skills
- Ability to manage multiple tasks and prioritize responsibilities
- Strong attention to detail and accuracy
- Dependability, punctuality, and good judgment
- Ability to communicate professionally with clients from diverse backgrounds
- Ability to maintain confidentiality and handle sensitive information appropriately
- Basic proficiency with email, Microsoft Office, document scanning, and electronic file-management systems
- Ability to work independently and as part of a team
Preferred Qualifications
- Prior experience in a receptionist, administrative assistant, customer-service, or professional-office position
- Experience working in a law firm or other professional-services environment
- Familiarity with legal case-management or cloud-based document systems
- Spanish-language proficiency is preferred but not required
Position Details
- Position Type: Part-time
- Schedule: 10-25 hrs
Bercovitch Law Offices, P.C. is looking for someone who is friendly, responsible, detail-oriented, and comfortable communicating with clients throughout the day. The ideal candidate will take initiative, remain composed in a busy office environment, and help ensure that clients receive prompt and professional service.
Pay: $18.00 - $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Application Question(s):
- What is your preferred starting salary (hourly rate)?
Experience:
- Office: 1 year (Required)
Language:
- Spanish, French or other foreign language? (Preferred)
Work Location: In person
