US Heart and Vascular is needing a Medical Practice Office Manager to join our team at Memorial Katy Cardiology in Katy TX
We are seeking a detail-oriented and experienced Medical Office Manager to oversee the daily non-clinical operations of our cardiology practice. This role is responsible for managing a team of 25 staff members and ensuring efficient workflows, regulatory compliance, and a high-quality patient experience. Proficiency in eClinicalWorks (eCW) EMR is essential.
Leadership & Staff Management:
Supervise administrative and front office staff.
Coordinate hiring, onboarding, training, and performance reviews.
Manage staff schedules and ensure adequate coverage.
Operations Oversight:
Oversee scheduling, patient flow, and front desk operations.
Ensure accurate documentation and records management using eClinicalWorks (eCW).
Maintain office supplies, equipment, and vendor relationships.
Billing & Financial Coordination:
Collaborate with billing team to monitor claims, collections, and reimbursements.
Assist with financial reporting and budget tracking.
Compliance & Quality Assurance:
Patient Experience:
Technology & Systems:
Manage and optimize use of eClinicalWorks (eCW) EMR system.
Train staff on eCW workflows, updates, and troubleshooting.
Coordinate with IT support for system maintenance and upgrades.
High School diploma and/or associate's degree
3–5 years of experience in medical office management, preferably in a specialty practice.
Proficiency in eClinicalWorks (eCW) EMR system required.
Strong leadership, communication, and organizational skills.
Knowledge of medical billing and insurance processes.
Ability to manage multiple priorities in a fast-paced environment.
About Katy, TX:
Katy is a fast-growing Houston suburb known for top-rated schools and a family-friendly atmosphere. It offers affordable housing, a strong job market, and great shopping and parks. Residents enjoy suburban comfort with easy access to big-city amenities. With a strong community feel, Katy is perfect for families.
