EEPB is seeking a dependable, organized, and detail-oriented Administrative Assistant to join our team. This position plays an important role in supporting managers and directors while helping ensure the smooth day-to-day operation of our office.
We're looking for someone who enjoys staying organized, communicates professionally, takes initiative, and takes pride in producing accurate work. This is a great opportunity for someone who enjoys a collaborative office environment and values being part of a team.
Primary Responsibilities
This role is responsible for coordinating and supporting several Managers and Directors with their tasks.
These tasks include, but are not limited to:
- Update and maintain due date list, workflow reports, and administrative tracking
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Provide administrative support to managers and directors
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e-file tax returns and extensions
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scan and upload various documents to proprietary system
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prepare engagement letters, invoices, and other professional communications to clients
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prepare/final Form(s) to be sent to client (ie 1099/941/TWC)
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back-up for front desk
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maintaining confidentiality and performing all tasks in keeping with established protocols for security
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maintains an effective, systematic and timely filing system
- Codes, scans, files and distributes communications effectively
- Assists with coordinating meetings, and events as needed
Working Conditions
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This is an in-office role
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Due to the nature of the business deadline days will require late hours, and vacation may not me taken surround those deadline days.
Generous PTO and work life balance
Education and Qualifications
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High School Diploma
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Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Office 365)
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Professional and Presentable with Strong Ethics and Problem-Solving abilities
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Trustworthiness with confidential and sensitive information
- Dependable, reliable, patience, tact, confidence, and flexibility
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Ability to multitask, remain calm and work independently and prioritize workload.
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Excellent oral and written communication skills
- Attention to detail
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At least 3 years in an office support role
