Administrative Assistant
We are a fast-growing company in the technology and security sector specializing in fire alarm, access control, CCTV, data/communications, and automation systems. We are looking for a reliable, organized, and motivated Administrative Assistant to support daily office operations, project coordination, and customer communication.
The ideal candidate is detail-oriented, professional, and able to manage multiple tasks in a fast-paced environment.
Responsibilities
- Answer phones, respond to emails, and communicate professionally with customers, vendors, and team members
- Schedule service calls, inspections, meetings, and technician appointments
- Assist with work orders, proposals, purchase orders, invoices, and project documentation
- Maintain customer records, job files, permits, inspection reports, and service documentation
- Coordinate with field technicians, project managers, and office staff to support daily operations
- Track materials, parts, deliveries, and vendor orders as needed
- Assist with data entry, filing, document management, and general office organization
- Support billing, collections, payroll documentation, and other administrative tasks as assigned
- Help ensure deadlines, appointments, and customer requests are handled promptly
Qualifications
- Previous administrative, office, dispatch, or customer service experience preferred
- Strong communication and organizational skills
- Ability to multitask and prioritize work effectively
- Comfortable using computers, email, Microsoft Office, and basic office software
- Detail-oriented with strong follow-through
- Professional attitude and willingness to learn
- Experience in construction, technology, security, fire alarm, or service-based industries is a plus but not required
What We Offer
- Opportunity to grow with a fast-expanding company
- Supportive team environment
- Steady work in an essential and growing industry
- Competitive pay based on experience
- Training and advancement opportunities
Job Type
Full-time
Schedule
Monday to Friday
Work Location
In person
How to Apply
Please submit your resume and a brief summary of your experience. We are looking for someone dependable, organized, and ready to be part of a growing team.
Work Location: In person
