Purchasing Coordinator
Location: Passaic, New Jersey
Job Type: Full-time
Pay: $25–$32 per hour, based on experience
We are an established architectural millwork manufacturer seeking an organized and detail-oriented Purchasing Coordinator to join our team in Passaic, New Jersey.
The Purchasing Coordinator will support our purchasing activities from initial requisition through delivery. This position works closely with project managers, engineering, production, accounting and outside vendors to ensure materials are ordered accurately, delivered on schedule and properly documented.
Responsibilities
- Prepare and issue purchase orders based on approved requisitions and project requirements
- Obtain pricing, availability and delivery information from vendors
- Track open purchase orders and follow up on late or incomplete deliveries
- Track and purchase stock items for inventory
- Coordinate material requirements and delivery schedules with project managers and production
- Review vendor quotes against RFP information for accuracy
- Review order confirmations for pricing, quantities, specifications and delivery dates
- Maintain accurate purchasing and vendor records
- Help resolve shortages, damaged materials, pricing discrepancies and invoice issues
- Match purchase orders with packing slips and vendor invoices
- Communicate purchasing status and potential delays to the appropriate team members
- Assist with vendor research, quote comparisons and cost-saving opportunities
- Build and maintain productive relationships with suppliers
Qualifications
- Prior purchasing, procurement or material-coordination experience
- Experience in manufacturing, construction, architectural millwork or a related industry is preferred
- Experience with Sage accounting is a plus
- Strong organizational skills and attention to detail
- Ability to manage multiple orders, deadlines and priorities
- Clear written and verbal communication skills
- Comfortable communicating with vendors and internal departments
- Proficiency with Microsoft Excel, Outlook and purchasing or ERP software
- Ability to read purchase requisitions, specifications and basic project documentation
- Dependable, proactive and comfortable following up until issues are resolved
The ideal candidate takes ownership of assignments, catches details before they become problems and understands the importance of receiving the correct materials at the correct time.
Job Type: Full-time
Pay: $25.00 - $32.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Passaic, NJ 07055 (Required)
Ability to Relocate:
- Passaic, NJ 07055: Relocate before starting work (Required)
Work Location: In person
