ABOUT US
We’re a creative agency based in the South Bay, working with a thoughtful roster of clients across lifestyle, hospitality, and brand. We focus on holistic marketing — brand strategy, social media, and creative direction — with a small, talented team that genuinely cares about the work and the people behind it.
As we grow, we’re building out the team that will support our next chapter. This role is one of the most important hires we’ll make this year.
THE ROLE
We’re looking for an Operations Coordinator to be the steady hand behind the agency. Someone who keeps projects moving, deadlines held, and the day-to-day running smoothly so our team can focus on doing great creative work for our clients.
If you’re the kind of person who notices what’s slipping before it becomes a problem, color-codes your calendar for fun, and gets quiet satisfaction from a perfectly-managed timeline — we want to talk to you.
WHAT YOU’LL OWN
- Project timeline management — tracking deadlines across all client work, chasing approvals, and making sure nothing falls through the cracks.
- Calendar coordination — managing the founder’s schedule, scheduling client calls, sending recaps and follow-ups, and keeping everyone aligned on what’s next.
- Client communication support — drafting status updates, organizing meeting notes, and serving as a reliable point of contact for project logistics (not strategy or creative).
- Business operations — invoicing, contract tracking, vendor coordination, file organization, and light bookkeeping handoffs.
- Project management tooling — maintaining our PM system (or helping us improve one), keeping client files organized, and ensuring documentation stays current.
- Founder support — prepping the founder for calls, managing inbox triage, anticipating what’s coming next, and protecting time for deep creative work.
WHAT SUCCESS LOOKS LIKE — FIRST 30 DAYS
Project deadlines are being held by someone other than the founder.
That’s the headline. When you’ve been in the role 30 days, the founder should be able to step away from the calendar, the deadline-chasing, and the project follow-ups — and trust completely that you’ve got it.
WHO YOU ARE
- You’re organized to a fault. You live in calendars, project management tools, and to-do lists — and you genuinely enjoy it.
- You’re proactive, not reactive. You anticipate what’s coming and surface issues before they become problems.
- You communicate clearly and warmly — internally with the team and externally with clients.
- You can hold many moving pieces in your head at once without dropping anything.
- You’re comfortable working independently with light direction, and equally comfortable asking questions when something isn’t clear.
- You’re based in or near the South Bay and can come into the studio when needed (we’re flexible on the exact split).
NICE TO HAVE
- Experience supporting a founder or creative director directly.
- Familiarity with tools like Canva, Basecamp, Slack, Google Suite, Zoom, QuickBooks.
- Background in creative, lifestyle, or brand-focused work.
WHAT WE OFFER
- $3,000–$3,500 / month based on experience (25 hrs/week, 1099).
- Hybrid setup with flexibility — we’re not interested in micromanaging your hours.
- A small, supportive team that values your input.
- Genuine room to grow with the agency — this role has real upside as we scale.
- Work that matters, with people who care about it.
HOW TO APPLY
Send the following to [email protected]:
- A short note (no formal cover letter needed) telling us why this role interests you and a moment when you caught something before it became a problem.
- Your resume or a link to your LinkedIn.
- Your availability and timeline to start.
We read every application and will respond to candidates we’d like to move forward with. Thank you for considering us.
Pay: $25.00 - $32.00 per hour
Benefits:
Work Location: Hybrid remote in Redondo Beach, CA 90277
