Our client a busy Woburn, MA based manufacturing company is seeking an experienced, proactive Office Administrator to handle general office work with a heavy focus on customer service. The ideal candidate is a self-starter who possesses elevated levels of discretion, professionalism, and mindfulness. You will provide critical administrative support to both the Office Manager and the business owner in a fast-paced environment.
This will be a Mon-Fri 8am-4:30pm in-office position paying in the $25-28/hr range plus there would be a full benefits package as well. The client will move quickly through the interview process and would consider both temp to hire and direct hire candidates.
- Customer Service & Communication: Answer, screen, and route phone calls; draft professional email correspondence; type customer quotes; and maintain strong customer relations.
- QuickBooks Management: Perform accurate data entry including job order entry, costing, invoicing, making deposits, processing credit card payments, and maintaining customer database integrity.
- Shipping & Logistics: Load and ship customer orders using UPS, FedEx, and various trucking companies.
- Office Operations: Maintain comprehensive filing systems for customers, vendors, insurances, and equipment. Handle daily tasks such as scanning, opening mail, checking credit references, and processing NDAs.
- Shop Floor Interaction: Walk into the welding shop environment as needed to assist with inventory, order tracking, or loading.
Job Requirements Include:
- Experience: A few years of professional office experience in a manufacturing environment preferred.
- Software Proficiency: Current, hands-on experience with QuickBooks Desktop is REQUIRED. Must also be proficient in Microsoft 365 (specifically Word and Excel).
- Physical Demands: Must be able to comfortably lift and move parts weighing a minimum of 30 pounds and be comfortable working around/entering a welding shop environment.
Benefits & Perks:
- Health Insurance
- Dental Insurance
- Life Insurance
- Long-Term Disability Insurance
- Paid Vacation & Sick Time
- 10 Paid Holidays
- 401(k) Plan (upon eligibility)
If you are interested in this Office Administrator role located in Woburn, MA please contact JMT Staffing Solutions at 781-558-2589 or apply to this role directly and a staffing manager will be back in touch with more details.
This role is ideal for candidates who thrive in organized environments, possess excellent interpersonal skills, and are eager to contribute positively to our team.
Pay: $25.00 - $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Work Location: In person
