Job Title: Office Administrator
Duration: 06 Months Contract
Location: Foothill Ranch, CA - 92610
General Function
· The Office Administrator organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency.
· This role will support print device and mail services, office and supply inventory management, conference room/AV support and general office administration.
· Energetic experienced professional who can wear multiple hats.
· Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently.
· Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.
Major Duties and Responsibilities
Print Device
· Deliver paper for all office equipment
· First responder for print device issues and escalation to tech services if needed
· Ensure proper maintenance and usage of all equipment and supplies
Mail/Shipping & Receiving
· Process all outgoing pre-stamped personal US Government Client and business FedEx packages
· Verify, sign, deliver and record all incoming/outgoing Accountable Mail
· Sort and deliver incoming FedEx, DHL, UPS, Staples packages and all U.S. Postal Service mail
· Handle "rush " pick-up/delivery requests
· Maintain and provide specialized mailing forms i.e. Express, Registered, Certified and Insured
· Daily interaction and updates with vendors to ensure that procedures and work standards for the Mail Center operations are maintained
Conference Center Support
· Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC)
· Prepare coffee and set out snacks as needed
Office & Food Supply Management
· Establish and maintain par levels for all required basic office supplies, including water and coffee, throughout the building
· Manage, maintain, clean, and organize Supply stops and Storage areas, including re-fill of coffee and water machines (Copier/Kitchenette)
· Responsible for the acquisition of conference room supplies (snacks, pens, notepads, flip chart)
Office Support Services
· Assist with special projects as needed e.g. employee desk moves
· Create and maintain office phone list and desk assignments
· Track "Customer” personnel moves
· Preparing business correspondence, agendas, and presentations, using Microsoft Office
· Scheduling, coordinating and catering ordering for meetings, events and other similar activities
General / Communication
· Identify, evaluate, research, and recommend solutions to office services related issues
· Coordinating between departments and operating units in resolving day-to-day administrative issues
· Assisting with administrative management, directory maintenance, logistics, equipment and storage
· Actively participate in Emergency Fire Warden Safety program for campus locations
· Base location is Front Desk as receptionist
Basic Qualifications:
· Bachelor's Degree from accredited institution
· 3-5 years of administrative experience
· Exceptional customer service skills
· Excellent interpersonal and communication skills (written and verbal)
· Ability to handle multiple tasks, projects with competing priorities and tight deadlines
· Strong organizational skills and attention to detail
· Strong adaptability, flexibility and resourcefulness while maintaining a professional attitude
· Must be a team player
· Proficient in Microsoft Office (Word, Powerpoint, Excel)
· Tech Savvy
· Must be able to lift 50 pounds
Pay: $25.00 - $36.00 per hour
Location:
- Foothill Ranch, CA 92610 (Required)
Ability to Commute:
- Foothill Ranch, CA 92610 (Required)
Work Location: In person
