Overview:The Office Manager is responsible for overseeing the administrative functions of Salt Creek Ballet, ensuring smooth daily operations, financial management, fundraising, and effective communication between staff, students, families, and the board. This role manages the administrative team and supports the artistic directors by handling logistics, scheduling, and compliance matters.
Key Responsibilities:
- Administrative Oversight: Manage day-to-day office staff and operations, including office staff scheduling, student registration, and customer service. Specifically ensuring that we have a presence at the front desk during the published office hours when our clients are at the studio. Oversee parent volunteers, help recruit and support them in their roles.
- Financial Management: Oversee processing tuition payments, manage budgets, oversee payroll, and maintain financial records.
- Additional financial responsibilities of this position will be required to work with Custom Ledgers and auditors as needed to ensure all requested financial information is shared so that monthly reports and annual audits are completed in a timely fashion.
- HR & Staff Support: Supervise office staff, maintain employee records, process payroll, and assist with hiring and onboarding.
- Communication & Marketing: Oversee emails, newsletters, website updates, and social media content. Responsible for the creative assistance and execution of emails, newsletters, website updates, and social media content.
- Support performances and events, including front-of-house logistics and ticketing. Expected to be present for performances, events and auditions.
- Development & Grant Management: Assist in donor relations, grant applications, and event planning. Specifically, managing project timelines and needs for annual Fall Gala, annual appeal, spring fundraising event, and any other fundraising campaigns or events as designated by the Board of Directors.
- Facility Maintenance: Ensure studio spaces are kept clean, safe and organized. Oversee cleaning and maintenance.
- Volunteer Management: Work with the Artistic Director to recruit needed volunteers.
- Lead volunteers in a supportive way by providing them with needed budgets and accesses required for them to serve such as supplying contact listings, venue information or payment options.
- Track volunteer participation and maintain volunteer files for continuity of work.
- Participate in volunteer kick-offs and debrief meetings.
- Contracts: Secure contracts with vendors and venues.
- Compliance & Reporting: Ensure the studio adheres to nonprofit guidelines and regulatory requirements.
- Work closely and collaboratively with the artistic directors and the Board of Directors
Qualifications:
- Strong financial and organizational skills.
- Excellent written and verbal communication abilities.
- Proficiency in office software and financial systems.
- Passion for the arts and dance education is a bonus!
- Expected to be present for performances, auditions, and fundraising events throughout the year.
Not required but a bonus, experience in nonprofit administration, arts management, or related field.
Pay: $27.00 - $34.00 per hour
Benefits:
Work Location: In person
