Xavier Catholic Schools is hiring a Accounting and Budget Specialist! This is a full-time position, split between Xavier Catholic Schools Central Office and the XCS Foundation
Faith & Mission Statement Commitment: Xavier Catholic Schools forms disciples unafraid to follow Jesus Christ. All who serve at Xavier Catholic Schools will witness by their behavior, actions, and words a life consistent with the teachings of the Catholic Church.
As a leader in a Catholic educational system, the Accounting Manager & Budget Specialist is expected to model and promote the mission of forming disciples unafraid to follow Jesus Christ. The Accounting Manager & Budget Specialist fosters a Christ-centered, respectful, and ethical work environment and upholds Catholic identity through every aspect of their leadership and decision making.
Position Summary: The Accounting & Budget Specialist will be a dual position for Xavier Catholic Schools and the Xavier Catholic Schools Foundation responsible for providing accurate financial recordkeeping, budget development and monitoring, financial analysis and tracking, and recordkeeping of all endowments and scholarships. This role supports sound financial stewardship in alignment with the mission and values of Catholic education.
The position works collaboratively with school leadership, Foundation staff, and external partners to ensure transparency, accuracy, and compliance in all financial matters.
Essential Functions and Key Responsibilities - XCS Foundation (.5 FTE):
Maintain accurate and up-to-date financial records
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Enter deposits into Quickbooks weekly
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Serve as a backup for accounts payable
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Enter monthly accruals and ensure accurate month end balances
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Prepare monthly financial reports with prior year and budget comparative analysis
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Monitor budget performance and analyze variances
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Work with the Controller to prepare reports for all Finance Committee and Board meetings
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Work with Database Manager to reconcile pledges in Blackbaud/Raisers Edge database to Quickbooks
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Reconcile the Archdiocesan Deposit & Loan investments monthly
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Reconcile all capital campaign transactions including pledges, payments and gifts to ensure accuracy between Blackbaud/Raisers Edge database to Quickbooks
Maintain Endowment and Scholarship Accounts
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Track distributions and gifts monthly
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Adjust for market activity
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Reconcile all accounts on a quarterly basis
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Provide transaction history and balance to donors upon request
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Maintain database of all Memorandum of Understandings (MOUs) to ensure that donor wishes are being followed
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Determine annual distributions to students
Assist with Annual Reporting Requirements
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Support Controller with annual audit review
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Prepare and file 1099s
Essential Functions and Key Responsibilities - Xavier Catholic Schools (.5 FTE):
Assist in the development of annual budgets
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Work with leadership to prepare annual budgets for all funds including Operating, Activities, Plant, Food Service, Early Learning Centers (ELC) and custodial funds
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Monitor budget performance and analyze variances
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Assist with enrollment based financial projections including retention tracking
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Monitor historical tuition levels and recommend annual increases
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Analyze wages and benefits annually to assist in recommended adjustments
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Collaborate with administration on financial decision-making
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Assist with multi-year projections
Prepare Financial Reports and Supporting Documents
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Prepare quarterly financial reports for review
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Assist with quarterly reports for bond compliance
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Provide department and fund level reports as requested
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Maintain capital assets including additions, deletions and annual depreciation
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Set up fixed assets in accounting software
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Monthly reconciliation of all bank accounts
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Support Assistant Controller and Controller as needed
Assist with Annual Audit
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Assist Controller with annual audit as needed
Qualifications:
Education and Experience:
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Associate’s degree in accounting, finance, or a related field (Bachelor’s preferred)
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5+ years of experience in bookkeeping, accounting, or budget analysis
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3+ years of experience in fund or not-for-profit accounting
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Proficiency in accounting software and spreadsheets (e.g., Quickbooks, Excel, Google Sheets)
Skills and Competencies:
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Strong attention to detail and accuracy
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Ability to manage confidential information responsibly
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Strong organizational and time-management skills
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Ability to work collaboratively and independently
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Analytical and problem-solving skills
PHYSICAL DEMANDS: While performing the duties of this job, the employee is required to stand, walk, talk, reach, sit, hear, handle and perform repetitive motions of the hands/wrists. Lifts and moves items up to 20 pounds.
The physical demands and work environment characteristics described above are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions:
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Position is based in the Xavier Catholic Schools Central Office in Cedar Rapids, IA
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Employees may be required to attend an occasional meeting and do extensive close computer work
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Employees may be required to use personal vehicle to travel to school facilities within XCS
