Manage all Purchase Card receipts and Purchase Order invoices for Recruiting Operations including Recruiting and Assistant Coaches Travel, Recruiting Services and Purchase Orders. Reconcile all expenditures through Concur withing 30 days of travel and expense.
Administer use of private and commercial flights, hotels, and rental cars for Recruiting Staff and Assistant Coaches. Properly track and report all spending in Concur in conjunction with the Business Office to have expenses and invoices processed within 30 days. Maintain independent budget tracking system to compare to Business Office Financial Dashboard for Football Expenditures.
Manage logistics of all Campus Visitors on Unofficial and Official Visits on Home Game Dates / Off-season Unofficial Visits, Transfer Portal Official Visits in January, High School Official Visits during the season and in the month of June. Create purchase orders and pay invoices and purchase card transaction with all vendors including Hotels, Rental Cars, Restaurants and Goods and Services. Secure private and commercial flights, hotels, and rental cars and car services for recruiting and business travel for Recruiting Staff and Assistant Coaches.
Administrative support for Director of Recruiting Operations / Executive Director of Football – Player Acquisition & Experience - Main duties include scheduling, master calendar oversight, and correspondence
Responsible for all Recruiting Staff and Assistant Coaches contacts and evaluation information and documentation. Additionally, all Unofficial and Official Visit documentation and approval from the Office of Compliance prior to visits
