Job description
Whalley Law is searching for an Personal Assistant to support our Executive in a personal and professional capacity. The balance of support will change over time between personal and professional duties.
This position requires availability between 50-60 hours a week. The assistant will need to be available Monday-Friday between the hours of 7:00am - 6:30pm. Some nights and weekends will be needed on a limited basis. This is a fast paced position that will support our executive in every area of their life. Must be flexible and willing to work hard.
Reliable transportation is required. Travel between Tacoma, WA, Spokane, ID, CDA, and Boise, ID will be necessary. Out-of-town travel may be required on a limited basis.
Responsibilities:
Personal Support:
- Childcare for up to four (4) kids ages 1-10 (activities, homework, playing outside, etc.)
- Transportation of children (School & Activities etc)
- Meal Preparation (Executive & Family)
- Household duties (Errands, Cleaning, Laundry etc)
Professional Support:
- Manage Communication - front desk operations, including answering and directing phone calls, greeting visitors, and handling e-mail, mail and deliveries.
- Provide excellent customer service by assisting clients and addressing their inquiries or concerns.
- Assist with office management tasks such as ordering supplies, maintaining inventory, and coordinating maintenance and repairs.
- Manage calendars and schedule appointments using Outlook Calendar and Clio.
- Manage community relations, attend events in absentia of the Executive.
- Assist with organizing and maintaining files, both physical and digital.
- Coordinate travel arrangements and accommodations for staff members.
- Assist with event planning and coordination, and other marketing functions.
- Errands and team management as directed by Executives.
Skills:
- Highly energetic with a positive attitude.
- Childcare experience & ability to manage household tasks.
- Proficient use of time with a focus on completing the tasks provided.
- Ability to manage communication efficiently and effectively.
- Professional presentation with strong writing skills.
- Experience in office management tasks such as ordering supplies, managing inventory, and coordinating maintenance.
- Proficient in using Microsoft Office Suite, including Outlook Calendar for scheduling appointments.
- Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
We offer competitive compensation based on experience.
If you have the required skills and are looking for a challenging yet rewarding position as a Personal Assistant, please submit your resume along with a cover letter detailing your relevant experience.
Job Type: Full-time
Salary: $45,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 10 hour shift
- 12 hour shift
- Monday to Friday
- Weekends as needed
Ability to commute/relocate:
- Reliably commute or planning to relocate before starting work (Required)
Experience:
- Childcare: 2 years (Preferred)
- Personal assistant: 2 years (Preferred)
Work Location: In person
Job Type: Full-time
Pay: $40,000.00 - $60,000.00 per year
Ability to Commute:
- Post Falls, ID 83854 (Preferred)
Ability to Relocate:
- Post Falls, ID 83854: Relocate before starting work (Preferred)
Work Location: In person
