Medical Office / Healthcare Administration
We are seeking an experienced and professional Human Resources Specialist to join our growing medical practice. The ideal candidate will have prior HR experience in a healthcare or medical office setting and be knowledgeable in all aspects of employee relations, recruitment, onboarding, benefits administration, and HR compliance. This individual will play a key role in supporting both clinical and non-clinical staff while helping maintain a positive, organized, and compliant workplace environment.
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Manage the full recruitment process for both clinical and nonclinical positions, including:
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Posting job advertisements
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Reviewing resumes
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Conducting phone screens and interviews
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Coordinating hiring decisions
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Performing reference checks
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Oversee employee onboarding and offboarding processes, including:
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New hire paperwork
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Orientation and training coordination
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Benefit enrollment
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Employee separations and terminations
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Administer employee benefits, including health insurance, PTO tracking, leave requests, and employee questions regarding coverage and eligibility
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Process and correct employee timecards, attendance records, PTO balances, and payrollrelated issues
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Maintain employee personnel files and ensure HR documentation remains accurate, confidential, and compliant
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Handle employee relations matters professionally and confidentially, including:
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Workplace concerns
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Performance issues
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Conflict resolution
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Disciplinary documentation
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Assist management with HR policies, procedures, and compliance with federal, state, and healthcare employment regulations
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Coordinate employee trainings, performance evaluations, and compliancerelated documentation
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Support leadership with staffing needs, workforce planning, and retention initiatives
Maintain knowledge of healthcare hiring standards, credentialing requirements, and medical office workflows
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Ensure compliance with HIPAA, labor laws, and company policies
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Anything else asked of you by the Practice Manager
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Minimum of 23 years of Human Resources experience required
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Prior experience working in a medical office, healthcare setting, or behavioral health practice required
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Experience hiring for both clinical and nonclinical healthcare positions required
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Strong knowledge of onboarding, employee relations, benefits administration, payroll/timecard corrections, and HR compliance
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Experience conducting interviews and managing the hiring process independently
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Ability to handle confidential information with professionalism and discretion
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Proficient in Microsoft Office, HR/payroll systems, and medical office software
Experience with Paychex, ADP, or similar HR/payroll platforms preferred
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Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
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HR certification (SHRMCP, PHR, etc.) is a plus
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Experience in a fastpaced outpatient medical or psychiatry office strongly preferred
Schedule
Full-Time
Monday–Friday
In-office position
Competitive pay based on experience
Health, dental, and vision insurance
Opportunities for growth within the company
Training and continuing education opportunities
Compensation is based on experience and qualifications.
