Employment Type: Full Time / Part Time
Overview:
We’re looking for a highly organized and personable Receptionist / Scheduling Coordinator to manage phone calls and assist with scheduling appointments across multiple territories. This role is ideal for someone who thrives in a fast-paced environment, can juggle competing priorities, and communicates clearly with both clients and internal teams.
Key Responsibilities:
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Serve as the first point of contact for incoming calls, emails, and inquiries.
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Coordinate and schedule appointments across multiple regions and time zones.
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Maintain and update calendars for multiple team members or departments.
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Confirm appointments, send reminders, and handle rescheduling as needed.
Ensure efficient routing of appointments based on territory, availability, and priority.
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Qualifications:
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Proven experience in a receptionist, administrative, or scheduling role.
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Strong organizational and multitasking skills.
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Excellent verbal and written communication.
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Ability to manage multiple calendars and systems simultaneously.
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Proficiency with scheduling software and office tools (e.g., Outlook, CRM systems).
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Attention to detail and problem-solving mindset.
Ability to remain calm and professional under pressure.
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Preferred:
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Experience coordinating across multiple territories or time zones.
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Familiarity with CRM or dispatching systems.
Customer service background.
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What We Offer:
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Supportive, team-oriented environment.
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Opportunities for growth and advancement.
