Overview
We are seeking a detail-oriented Administrative Specialist to join our team! This role offers an exciting opportunity to streamline office operations and support daily administrative functions. In this role, you will provide general administrative duties to support the operations of Pacific Legacy's Kailua office. Your proactive approach and strong organizational skills will contribute significantly to our workplace success.
Duties
- Performs general administrative duties
- Prepares letters, documents, and expense claim forms for co-workers
- Attends consultation meetings and compiles meeting notes
- Formats, produces, and assists with submittal of technical reports
- Assists with online submittals of documents to the State Historic Preservation Division
- Takes the lead on project tracking
- Provides periodic assistance and support to the company’s California offices
- Assists supervisors and project managers with field logistics including transportation, accommodation, and equipment rental
- Assists with archiving of digital files and archaeological collections curation as needed
- Works cooperatively with co-workers, vendors, and clients
Requirements
- Proven experience in office management or administrative support roles with a focus on clerical tasks
- Strong computer literacy with proficiency in Microsoft Office applications
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Demonstrated experience handling confidential information with integrity and professionalism
- Exceptional phone communication skills coupled with proper phone etiquette for engaging client interactions
- Ability to perform data entry accurately while maintaining high attention to detail including proofreading documents and managing typing tasks
- Personal assistant or office support experience is a plus, especially involving calendar management and time coordination
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Work Location: In person
