ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
(1) Capture and Maintain the Record of Court Proceedings
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Organize and prioritize the daily court schedule in accordance with statutes, court rules, administrative orders, and operational policies
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Ensure that all recording equipment is tested and in proper working order prior to the beginning of court sessions. Coordinate equipment repairs if needed
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Set up laptop computers and microphones as necessary, archiving files daily at the end of court sessions
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Record and monitor, as assigned, all court proceedings required to be recorded, using electronic court recording equipment and stand-alone laptop computers
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Accurately annotate proceedings with essential case information
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Perform playback of proceedings in courtrooms when requested
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File DVDs correctly in secure vault to ensure timely access
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Backup co-workers as assigned
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Travel to courts throughout the Circuit for coverage or training as assigned
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Work overtime, as may be necessary, to cover assign court proceedings
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Work weekend duty on a rotating basis
(2) Produce Media Requests
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Maintain file log sheets or database for all assigned recordings and assignments, maintaining information in a logical order.
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Receive and log media requests into database
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Reproduce recordings by burning CDs correctly, labeling, and ensuring functionality of each media request
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Distribute media requests in an efficient and timely manner, and in accordance with statutes, court rules, administrative orders, and operational policies
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Gather and provide accurate information
(3) Prepare and Maintain Logs and Statistics
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Accurately prepare and maintain logs for laptop archiving, media requests, schedules, and dockets
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Maintain situation logs for equipment
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Prepare monthly statistics report in a timely manner
(4) Perform Other Duties as Assigned
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Follow and interpret manuals and instructions
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Excellent operational knowledge of a personal computer and Microsoft Office products is essential as correspondence and logs are prepared and maintained in this medium
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Troubleshoot recording equipment problems and failures
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Additional duties including, but not limited to: answering the telephone, sending and receiving e-mail, processing mail, faxing documents, preparing documents, reports, and time sheets, performing data entry, preparing and monitoring bills, and ordering of department’s office supplies
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Follow proper courtroom confidentiality and etiquette, including, but not limited to, impartiality to parties, and exhibit professional demeanor and dress at all times, and comply with Administrative Orders and Court Administration Policies related to court proceedings and court recording functions
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Adhere to all Administrative Office of the Courts Personnel Regulations
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Perform other related duties as assigned
Other Necessary Requirements
LANGUAGE SKILLS
Ability to read and interpret documents, instructions, and manuals. Ability to read, write and analyze reports and business correspondence and manuals. Ability to effectively communicate information both verbally and in writing, and respond to questions from groups of managers, clients, customers, and the general public. Knowledge of English grammar, punctuation, spelling and legal terminology.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to interpret bar graphs.
REASONING ABILITY
Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Must be able to evaluate problems, isolate key issues, research and develop alternative solutions and to present management with recommendations that include, at a minimum, the advantages, the disadvantages, and the cost and staff impact of recommendations.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to walk, talk, see, and hear. The employee frequently is required to sit for extended periods of time, retrieve files, and reach with hands and arms. The employee is occasionally required to stand; use hands to handle or feel; climb or balance; and stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. The employee must have ability to drive an automobile.
WORK ENVIRONMENT
The noise level for this position is moderate.
EQUIPMENT UTILIZED
Automobile, personal computer and keyboard, headphones, copy machine, fax machine, printer, shredder, multi-line telephone, electronic recording and monitoring, DVD player.
This position description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person or persons authorized to give instructions or assignments. The AOC reserves the right to modify, change, evolve, add, or eliminate position duties and/or positions if deemed appropriate for budget, operational, or other determining factors as determined by the Chief Judge and/or Court Administrator.
This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills and abilities.
Employees of the State Courts System, which includes Court Administration employees, are at-will employees. This document does not create an employment contract, implied or otherwise, and may be revised or rescinded at any time, due to operational necessity, at the sole discretion of the Court Administrator and or Chief Judge.
