Job Summary:
The Executive Assistant is responsible to perform a variety of administrative tasks that directly support theSr. Leadershipfor WMCHealth Network. The position provides high level administrative support for legal services.
Responsibilities:
- Answer all incoming telephone calls for legal department and route them accordingly.
- Coordinate and/or arrange meetings, conference calls, travel schedule and schedule interviews.
- Maintain multiple calendars of appointments, ensuring the attorney is appraised of all appointments and changes, as well as matters requiring immediate attention.
- Maintain executive team contracts and keep contacts up to date for hospital contacts and physicians.
- Manage communication and correspondence as well as greeting visitors and maintaining office supplies for the department.
- Collaborate with several internal departments on a daily basis to facilitate a smooth flow of information.
- Prepare word documents, mail merge and excel spreadsheets as requested.
- Create/print additional reports as needed by leadership team.
- Complete additional special projects as assigned.
- Manage and distribute information within the department which includes taking memos and maintaining files.
- Preform all secretarial tasks for one or more Attorney.
- Assist with execution of contracts on a daily basis and maintain appropriate contact with all internal departments for status inquiries on contracts.
- Gather appropriate materials from the attorney and other administrative support staff to respond to routine inquires as appropriate.
- Open and screen mail, answer routine mail independently and route other mail with background material as necessary.
- Prepare and file legal documents for court proceedings as needed
- Coordinate vacation schedules among administrative support staff to ensure that adequate secretarial coverage is provided.
Qualifications/Requirements:
Experience:
Minimum of 2-4 years of prior administrative experience and minimum of 1 year experience working within a law firm is preferred but not required.
Education:
Bachelor’s degree, or equivalent work experience, required.
Licenses / Certifications:
N/A
Other:
N/A Special Requirements:
- Proficiency in Outlook and MS Word, to include advanced formatting and red-lining.
- Proficient grammar and writing skills to efficiently proof and edit documentation; strong attention to detail is essential.
- Gather appropriate materials from the attorney and other administrative support staff to respond to routine inquires as appropriate.
- Ability to manipulate pdf documents and use associated software tools such as pdf Convertor and Adobe reader.
- Creative and persistent problem solver.
- Ability to multi -task and prioritize workload in a fast-pace environment.
- Ability to work pro-actively and with little supervision.
- Excellent organization, written and communication skills required.
- Strong interpersonal skills to handle sensitive situations and confidential information.
About Us:
NorthEast Provider Solutions Inc.
Benefits:
We offer a comprehensive compensation and benefits package that includes:
- Health Insurance
- Dental
- Vision
- Retirement Savings Plan
- Flexible Savings Account
- Paid Time Off
- Holidays
- Tuition Reimbursement
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