Position Summary:
This role provides high-level administrative and operational support to the Chief Executive Officer. This role also assists between the Board of Directors and organizational leadership for a mid-sized nonprofit healthcare organization (approximately 1,200 employees).
This position ensures the effective coordination of Board governance activities while supporting executive-level priorities, communications, and strategic initiatives. The role requires exceptional discretion, professionalism, and organizational effectiveness in a fast-paced healthcare environment.
Key Responsibilities:
Administrative Support to the CEO
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Provide direct administrative support to the CEO, including calendar management, meeting coordination, and prioritization of executive commitments.
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Prepare and manage correspondence on behalf of the CEO, including emails, presentations, and reports.
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Coordinate internal and external meetings involving the CEO, including preparation of briefing materials and follow-up tracking.
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Support execution of CEO-driven initiatives, projects, and organizational priorities.
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Manage sensitive and confidential information with the highest level of discretion.
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Serve as a gatekeeper to optimize the CEO’s time, ensuring alignment with organizational priorities.
Board Administration & Governance Support
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Coordinate all Board and Board committee meetings, including scheduling, logistics, and materials preparation.
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Develop and distribute Board agendas, packets, and meeting materials in collaboration with executive leadership.
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Maintain official Board records, including minutes, resolutions, bylaws, and governance documents.
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Ensure Board operations align with regulatory, legal, and accreditation requirements.
Communication & Executive Coordination
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Serve as the central liaison between the Board, CEO, and senior management.
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Facilitate timely communication of Board directives, action items, and leadership updates.
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Support preparation of board-level presentations, dashboards, and executive reports.
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Ensure consistency, professionalism, and confidentiality in all communications.
Meeting & Committee Support
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Attend all Board and applicable committee meetings; record, finalize, and distribute minutes.
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Track and monitor action items, ensuring timely follow-up across leadership teams.
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Support committee chairs and executive sponsors in meeting preparation and execution.
Governance, Compliance & Organizational Alignment
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Monitor adherence to governance policies, bylaws, and nonprofit best practices.
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Coordinate Board onboarding, orientation, and continuing education.
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Maintain Board calendars, terms, and committee assignments.
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Support conflict-of-interest disclosures and governance documentation.
Strategic & Operational Support
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Assist the CEO and executive team in aligning Board priorities with organizational strategy.
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Coordinate the annual Board calendar, including retreats, evaluations, and strategic planning sessions.
Confidentiality & Professional Standards
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Maintain strict confidentiality of Board discussions and executive-level information.
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Exercise sound judgment, discretion, and professionalism in all interactions.
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Represent the organization effectively with internal and external stakeholders
Education & Experience:
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Bachelor’s degree required; Master’s degree or relevant certification preferred.
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Minimum 5–7 years of experience supporting senior executives and/or Board governance.
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Prior experience in healthcare or nonprofit organizations strongly preferred.
Skills & Competencies:
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Exceptional organizational and time management skills.
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Advanced written and verbal communication skills, including board-level materials.
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Strong ability to manage competing priorities and work independently.
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High level of discretion, judgment, and confidentiality.
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Proficiency in Microsoft Office and executive/board management tools.
Core Competencies:
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Demonstrates organizational awareness and alignment with mission.
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Exhibits strong interpersonal and communication effectiveness.
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Maintains professionalism, accountability, and initiative.
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Operates with a high degree of accuracy and attention to detail.
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Builds collaborative relationships across leadership and departments
Join our fabulous team of professionals where big hearts help little patients!
We RECOGNIZE ability and REWARD excellence. We offer a competitive salary and generous benefits:
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Excellent individual/family benefits
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Generous paid time off
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Tuition reimbursement
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Life insurance
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Flexible spending accounts
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403(b) retirement plan
St. Mary’s Healthcare System for Children is committed to nurturing a compassionate environment that welcomes all children, young adults, families, and staff; built on the belief that what makes us different makes us stronger, and provides unity throughout our community.
St. Mary’s Healthcare System for Children is an Equal Opportunity Employer M/F/D/V/SO
