Job Overview
About the Role
We are seeking a reliable, detail-oriented Construction Accounting & Administrative Assistant to support our Accounting and Operations teams. This position plays a key role in managing accounts payable, accounts receivable, project-related accounting functions, payroll support, and administrative operations within a fast-paced construction environment.
The ideal candidate will have experience with construction accounting processes, strong organizational skills, and the ability to maintain confidentiality while supporting both accounting and HR-related functions.
Key Responsibilities
- Assist with accounts payable and accounts receivable processes, including progress invoice entry, payment tracking, and collections follow-up.
- Monitor customer accounts and contact clients regarding outstanding balances and payment status.
- Maintain accurate records of A/R activity and provide regular reporting updates to management.
- Enter and maintain accounting data in QuickBooks Enterprise Contractor Edition and Buildertrend.
- Support project accounting functions, including purchase orders, subcontractor invoices, job cost tracking, and budget updates.
- Review and reconcile vendor statements and assist with month-end accounting tasks.
- Assist the Payroll Administrator with reviewing employee timecards and ensuring accurate job costing allocations.
- Support employee onboarding, new-hire documentation, and maintenance of confidential personnel files.
- Prepare, organize, and maintain accounting reports, project documentation, and compliance records.
- Coordinate training requirements, and company compliance documentation.
- Provide bilingual (English/Spanish) support to employees, customers, and management.
- Perform general office duties including phone support, filing, correspondence, and document management.
Required Qualifications
- Minimum 2 years of experience in accounting, bookkeeping, construction accounting, or administrative support.
- Experience with Accounts Payable, Accounts Receivable, and general accounting procedures.
- Construction industry experience strongly preferred.
- Bilingual in English and Spanish (written and verbal).
- Proficiency with Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
- Ability to type 60 WPM.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to manage multiple priorities in a fast-paced environment.
- High level of professionalism and confidentiality.
- Reliable transportation and excellent attendance.
- Ability to communicate effectively across multiple departments and with external customers and vendors.
Preferred Skills
- Experience using QuickBooks Enterprise Contractor Edition.
- Experience with Buildertrend or other construction management software.
- Familiarity with job costing, project tracking, and construction payroll processes.
- Experience supporting month-end close and account reconciliations.
- Strong customer service and communication skills.
Why Join Us
- Stable, long‑term employment
- Supportive team environment
- Opportunity to grow within the company
Pay: $22.00 - $24.00 per hour
Benefits:
- Paid time off
- Retirement plan
Experience:
- HR/admin: 2 years (Required)
Work Location: In person
