Marchese Computer Products, Inc. is a WNY's oldest technology reseller and consultant.
- We provide fully integrated technology solutions to our customers..
- We are committed to progressive, innovative and evidence-based practices.
Job Summary
MCP is looking for a dedicated Administrative Assistant. The Administrative Assistant provides administrative support to all staff by collecting payment for services, answering/directing calls on a multi-line phone system, completing necessary typing, copying, and faxing, and maintaining accounting Quickbooks software, banking, and other records.
Duties and Responsibilities
- Answers telephone, takes messages and provides information/assistance as needed
- Opens store following proper procedure
- Maintain accounts by verifying, allocating, and posting transactions in Quickbooks
- Balance accounts by reconciling entries
- Maintain and balance general ledger in Quickbooks
- Maintain quality historical records by filing documents
- Prepare financial reports by collecting, analyzing, and summarizing account information
- Craft Accounts Receivable invoices, reviewing payments received and record deposits
- Greets visitors to the office and directs them as appropriate
- Collects payment for services and makes calls to customers in late status
- Composes and types routine correspondence using word processing and email software
- Performs various office processes such as faxing, collating, mail sorting.
- Scans, files, retrieves customer records
- Balances/pre-closes cash drawer
- Performs numerous functions within an electronic customer relationship software record such as collection of payments, balancing cash drawer, making deposits, scheduling and changing appointments.
Basic Knowledge/Skills/Abilities
- Ability to relate to customers with a positive, supportive, and cooperative manner
- Strong customer service and interpersonal skills
- Good written and verbal communication skills
- Good organizational, time management and problem-solving skills
- Ability to prioritize work tasks
- Ability to complete work accurately and on time despite frequent interruptions
- Ability to work well as part of a team, as well as independently
- Ability to exercise flexibility, initiative, good judgment, and discretion
- Experience working in a computerized office environment with Quickbooks, word processing, database and spreadsheet skills sufficient to prepare correspondence, reports, and forms, including the willingness to learn new software applications
- Ability to learn and apply MCP Policy and Procedures
- Excellent computer skills
- Ability to multi-task in a busy office environment
- Ability to work with a diverse population
Location: office at 220 Ellicott Street in Batavia, NY in Genesee County, NY
Position Hours
Monday- Friday
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
401K Match, Vacation. Flex schedule is available
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Qualifications Education
Required
Associates or better. Quickbooks experience
Preferred
Asscoiates or better.
Job Types: Full-time, Part-time
Pay: $19.00 - $22.00 per hour
