The Accounts Payable Specialist is responsible for managing the full accounts payable cycle, ensuring the accurate and timely processing of vendor invoices and payments, supporting month-end and year-end close activities, performing account reconciliations, and maintaining strong internal controls. This position serves as the primary point of contact for vendor accounts and plays a key role in ensuring accurate financial reporting and compliance with company policies.
Responsibilities
- Manage the full accounts payable process from invoice receipt through payment.
- Review, code, and process vendor invoices; match purchase orders, receiving documents, and invoices when applicable.
- Process weekly payments via ACH, wire transfers, online payments, and checks.
- Process employee expense reports in accordance with company policy.
- Maintain vendor master records, including W-9s and banking information.
- Respond to vendor inquiries, resolve invoice discrepancies, and perform quarterly vendor statement reconciliations.
- Prepare monthly reconciliations for Accounts Payable-related balance sheet accounts, including, but not limited to, Accounts Payable, PO Clearing, AP/PO Variance, and other assigned accounts.
- Support month-end and year-end close by preparing AP accruals and ensuring transactions are recorded in the proper accounting period.
- Prepare cash requirements reports, AP aging reports, vendor spend analyses, Form 1099 reporting, and other management reports.
- Support internal and external audits by providing required documentation.
- Ensure compliance with company policies, accounting procedures, and internal controls.
- Recommend process improvements and perform other accounting-related duties as assigned.
Qualifications
- Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
- Minimum of three (3) years of full-cycle accounts payable experience.
- Experience with ERP systems; Datacor experience is a plus.
- Strong knowledge of Microsoft Excel and general accounting principles.
- Experience with account reconciliations and month-end close.
- Excellent organizational, analytical, communication, and problem-solving skills.
- High attention to detail with the ability to manage multiple priorities and meet deadlines.
Reports To: Controller
Job Type: Full-time
Pay: From $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Physical Setting:
Work Location: In person
