Job Title - Administrative Assistant
Location - Oakland, CA, 94612
Duration - 6+ months
Job Description:
ESSENTIAL FUNCTIONS
Relieves an administrator of a variety of administrative and clerical detail; and Receives, greets, and screens a variety of visitors and telephone calls and makes appropriate referrals; and Conducts special studies; prepares administrative reports; and Types reports and other materials; and Communicates information on established agency programs and procedures; and Assists department directors on administrative problems and procedures; and Studies and evaluates operating programs and procedures and assists in the installation of new programs and procedures; and Independently analyzes data; and Assists in budget preparation; and Composes correspondence and procedural memoranda; and Prepares reports; monitors attendance records, processes industrial claims, and certain aspects of payroll; and Maintains confidential and administrative files.
MINIMUM QUALIFICATIONS
Graduation from high school and completion of 48 semester units of general education from an accredited college or university;
Two years of responsible professional experience in relieving an administrator of assigned administrative detail, analyzing data and problems and making recommendations; and independently preparing reports;
Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus. Equivalent combinations of education, training and experience will be considered.
KNOWLEDGE AND ABILITIESKNOWLEDGE OF: Principles, problems and methods of public administration, including fiscal management;
Office management principles and basic accounting skills;
Methods and procedures;
Administrative survey techniques and skill in their application; Statistical and research methods.
ABILITY TO:
Reason logically and analyze problems of organization and management; Carry out assignments without detailed instructions;
Communicate effectively, both orally and in writing (or with audio and visual capacities); Type 55 wpm (word processing experience highly desirable);
Maintain confidentiality.
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Pay: $25.00 - $30.00 per hour
Work Location: In person
