JOB TITLE: Building Administrative Assistant
EVALUATION: Evaluated annually by building administrator, as assigned and in accordance with provisions of the Board of Education Policy on Evaluation of Personnel.
ROLE AND RESPONSIBILITIES:
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Collaborates and works directly with the Building Principal and the Assistant Principal (Elementary Lead) directly to support the foundational excellence of the Early Childhood through 3rd-grade cohort
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Operates primarily out of the Main Office, serving as a vital communication hub and cultural bridge for the elementary wing.
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Supports cohort-specific administrative workflows for Early Childhood through 3rd-grade instructional teams, Special Education, Specialized Support, Paraprofessionals, and elementary support staff.
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Assists leadership in organizing documentation, schedules, and materials for monthly team meetings, PPS/MTSS, 504s, and IEP annual reviews.
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Assists during peak times and extended absences with additional secretarial staff to best support the needs of the entire EC-8 campus.
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Collaborates with secretarial staff to gather materials and obtain documents, electronic or otherwise, for building or district-level reports in accordance with specific instructions.
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Performs and supports all necessary secretarial, clerical, and record-keeping functions, including filing in a timely manner as necessary for the effective functioning of the Main Office and school.
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Acts as a primary receptionist for the school, welcoming early childhood and elementary students, parents, staff, and visitors, ensuring an equitable and high-trust environment.
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Receives phone calls and distributes messages accordingly to reduce communication bottlenecks.
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Develops and contributes to school communications directed toward elementary staff and families.
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Coordinates school events for elementary students, staff, and families, ensuring smooth transitions and positive community engagement (e.g., Open Houses).
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Responds to requests for sensitive information and provides assistance as appropriate while maintaining strict confidentiality.
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Supports secretarial staff and building administration by using automated equipment such as computers, printers, copy equipment, voice messaging systems, electronic mail systems, and telephones.
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Attends all training and workshops deemed necessary and mandatory by the building administration.
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Performs other job-related duties as assigned.
REQUIREMENTS:
- Technology proficiency: databases, email, Google Suite, PowerSchool, Internet, etc.
- Exceptional problem-solving, critical-thinking, and strategic planning skills
- Ability to successfully handle multiple projects concurrently
- Demonstrated ability to be self-directed, take initiative, and demonstrate skill growth
- Maintain composure in stressful situations
- Ensure confidentiality of all information.
SALARY:
- 205 days per year
- $21.00-23.75/hourly Salary commensurate with qualifications and experience.
- Paid sick, personal, bereavement, and other benefits
