The Billing Specialist is responsible for ensuring a portfolio of strategic clients are consistently billed on an accurate and timely basis. This role will also manage AP vendor payments as they pertain to assigned clients. This role will additionally assist in various ad hoc projects as they arise in the finance function.
Responsibilities Include:
- Process AP vendor invoices as they pertain to customer orders. Ensure 3-way match between PO, vendor invoice and receiving documentation, enter and approve AP voucher for payment while ensuring appropriate supporting documentation is provided for the check payment request.
- Ensure customer billings are accurately processed in a timely manner consistent with our PO and vendor invoice. Ensure cost side of customer invoices accurately reflects AP vendor payment as appropriate. Make certain that billings are in line with our contractual obligations with the client.
- Monitor open order report to ensure open jobs are getting invoiced on a timely basis - expectation that minimal orders are open at the end of the month.
- Review warehouse shipments that may not have billed on a regular basis -pro-actively ensure that a resolution for shipped not billed releases can be found and that all shipments are billed by the close of the month.
- Ensure all non-product and service fees billings specific to assigned accounts are billed before the close of the month. Work with Sales, Operations and other stakeholders as required to furnish required info to ensure these are processed on a timely basis.
- Review vendor statements - ensure NA is paying vendor invoices in a timely manner and work to get aged invoices processed ASAP.
- Additional duties or special projects as assigned.
The Ideal Candidate Will Have:
- A minimum of 2 years’ experience in a business environment.
- Prior experience in Billing or AP role desirable, preferably in a distribution business.
- Must have skilled in use of Microsoft office tools with advanced experience in Excel.
- Attention to detail, team player, enthusiastic, process oriented.
- Problem solving skills including suggesting improvements and following through on solutions.
- Excellent written and verbal communication skills required - expectation of individual to demonstrate an ability to communicate effectively with production and sales.
- Physical Requirements: Ability to sit at a desk for long periods, operate a computer, and listen/speak clearly on the phone and in-person.
Compensation & Benefits:
BradyPLUS offers competitive compensation and a comprehensive benefits package to support the health and well-being of our associates and their families. Benefit offerings include medical, dental, vision, life and disability insurance, flexible spending accounts, Employee Assistance Programs (EAP), 401(k) Retirement and more.
About Imperial Brady:
Imperial Brady is a leading North American distributor and solutions provider for cleaning and facility care, foodservice, and packaging. With more than 13,000 employees and a broad supply chain network, we deliver national scale with local expertise. Built on strong customer relationships and deep industry knowledge, we go beyond distribution—delivering Supplies + Support through expertise, service, and a commitment to making every customer touchpoint a plus.
We offer a dynamic environment for our more than 13,000 employees to work, learn, and grow professionally. We value our people and strive to create rewarding career opportunities by offering competitive salaries and benefits (medical, dental, vision), a 401(k) program with company match, life insurance, a generous paid time off package, educational reimbursement, paid family leave, and adoption assistance. We are excited to invite talented individuals with a passion for excellence to join our team.
Imperial Brady is an EEO Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history, or genetic information, political affiliation, military service, or other non-merit-based factors.
Our company is a Fair Chance employer, committed to providing opportunities for qualified individuals with past justice system involvement. We believe in assessing candidates based on their skills and experience. A conditional offer of employment will be contingent upon the successful completion of a background check, consistent with applicable federal, state, and local laws.
MASSACHUSETTS APPLICANTS:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
