Overview:
To assist the Corps officer in grant requests, FEMA, HAP program, Community Block Grant, Christmas fundraising, the intake and monitoring of Community Service workers, and other administrative duties.
Responsibilities:
Essential Duties and Responsibilities:
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Answer telephone, screen calls, take messages and channel them to the appropriate personnel.
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Politely receive visitors and direct them to appropriate areas.
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Perform a variety of typing/clerical duties/computer duties as required by the Corps Officer; i.e. correspondence, reports, etc.
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Record, total and report monthly statistics in a timely manner.
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Report payroll to headquarters. Report time on employee time sheet.
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Do intake/referral, counseling and provide services as needed for clients, and oversee the general management of all office personnel.
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Help to see that the building is secure and machines are turned off at the end of the working day.
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Ensure thee are sufficient supplies of all office materials, and order food supplies, janitorial supplies and miscellaneous supplies, after checking with Corps Officer.
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Properly maintain the Corps and social services filing system.
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Perform any other reasonable duties which might be requested periodically but may not be outlined above.
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Maintain sufficient mailing supplies for all offices; i.e. letterhead, envelopes, stamps, etc.
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Responsible for the maintenance of all office equipment and machinery, including the calling of repairmen when necessary.
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Prepare Pizza Hut and Long John Silver Harvest Program reports.
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Prepare food bank and food pantry reports.
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Prepare HAP monthly and quarterly reports.
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Assist at Advisory Board/prepare Advisory reports.
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Prepare reports and requests for funding of grants and state food purchase program.
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Supervise and report to the courts community service workers and there progress.
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Ensure confidentiality of records and information is protected.
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Be a responsible and cooperative team member.
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Encourage positive and harmonious working relationships with staff.
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Maintain and promote good public relations on behalf of the Salvation Army.
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Ability to train secretarial staff in the areas needed to perform their work proficiently.
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Dress conservatively and neat at all times.
All duties performed and services that are provided will be done in a totally confidential manner.
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Additional Responsibilities:
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Track vacation, sick time and personal days. Report usage to DHQ
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Assist with hiring and performance evaluation paperwork.
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Assist Corps Officer in administrative duties associated with Christmas Fundraising.
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Compile new United Way tracking and submit monthly reports.
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Maintain and submit new quarterly reports for the Homeless Assistance Program (HAP) Grant.
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Maintain and submit monthly reporting to the State of Pennsylvania of Homeless Children and their School Attendance.
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Intake and monitor individuals assigned from Corrections to The Salvation Army Johnstown to complete Community Service hours.
Qualifications:
Knowledge, Skills and Abilities:
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Supervisory skills
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PA Driver’s License
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Proficiency in MS Office Suites
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All three PA Clearances required upon employment and thereafter upon renewal date: PA Child Abuse History Clearance, Request for Criminal Record, and Fingerprint based federal criminal history.
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PA Mandated and Permissive Reporting and The Salvation Army's KeepSAfe training required.
Education and Experience:
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Minimum of an Associates Degree in Business or the equivalent.
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Minimum of two years experience in Administration or a related field.
