About the Role
Fire Detection Unlimited (FDU), a respected fire alarm and life safety company, is hiring a Temporary Administrative Assistant to support our team this summer. From mid-June through the end of September, you'll be the dependable, organized presence keeping our office running smoothly — handling front-desk, shipping, general office support, and team coordination.
If you're between school terms, between roles, or simply looking for a focused summer opportunity with a great team, this is a chance to contribute meaningfully, build real-world experience, and work alongside professionals who appreciate the work you do.
What You'll Do
Run the Front of the House
- Answer and route incoming calls, voicemails, and general office emails with professionalism
- Greet visitors, applicants, and deliveries
- Keep the office, breakroom, and supply areas stocked, organized, and welcoming
- Manage outgoing mail, postage, and standard mailings
Shipping & Receiving
- Prepare UPS/FedEx shipments, labels, and packing paperwork
- Receive incoming deliveries and notify the appropriate team members
- Scan, rename, and file non-sensitive shipping documents
General Office Administration
- Maintain organized filing systems for general (non-confidential) office documentation
- Order approved office supplies and track inventory
- Maintain office phone directories and extension lists
- Support general data entry into approved spreadsheets and tracking logs
Team Coordination & Scheduling
- Coordinate meeting logistics, conference room setup, and catering for company meetings
- Prepare interview rooms and greet applicants (without handling confidential hiring documents)
- Assist with scheduling and calendar coordination as directed
Office Culture & Events
- Coordinate birthday celebrations, Employee of the Quarter recognition, and summer events
- Organize catering for company meetings and maintain the kitchen duty calendar
- Help create a welcoming, well-organized office environment for the team
What We're Looking For
- Available to work full-time, onsite, for the entire June 15 – September 30 window
- Prior administrative, office coordinator, receptionist, or office support experience preferred
- Strong organizational, multitasking, and follow-through skills
- Excellent written and verbal communication
- Comfortable with Microsoft Office, Google Workspace, Teams, Outlook, and Adobe/PDF tools
- Professional demeanor, dependability, and a customer-service mindset
- Able to work independently and prioritize in a fast-paced environment
- Willingness to follow company policies regarding scope of duties and information handling
Nice-to-Haves (Not Required)
- Experience in a busy front-office or reception environment
- Shipping/logistics or mailroom experience
- Event or meeting coordination experience
- Comfort with general data entry and document organization
Why Spend Your Summer With FDU?
- Defined start and end dates — perfect for students, recent grads, or anyone planning their next move
- Hands-on exposure to multiple departments in a real-world business environment
- A tight-knit, collaborative team that genuinely appreciates the work you do
- Strong reference and professional experience to take with you when the assignment ends
How to Apply
Click Apply Now on Indeed and submit your resume. Because this is a time-sensitive temporary position with a June 15 start date, we'll be reviewing applications on a rolling basis and reaching out quickly to qualified candidates. Early applications are encouraged.
Fire Detection Unlimited, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. This position is temporary and does not include a guarantee of continued or future employment beyond the stated end date.
Job Type: Temporary
Pay: $22.00 - $30.00 per hour
Work Location: In person
