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Howard Supply Company Position Description
Position Title: Accounts Receivable Specialist
Reports to: AR Team Lead
Location: Corporate Office
Position Summary: Under the supervision of the AR Team Lead, the AR Specialist serves as a team member of a two (2) person Accounts Receivable team. The position is responsible for the customer payment process, customer maintenance, problem solving & accurate invoice processing for a distribution business.
Essential Duties and Responsibilities:
·Generating invoices and daily billing functions
·Researching discrepancies and address debit / credit memo for accuracy
·Maintaining all records and files and backup documentation
·Reviewing and owning the consist proactive action for the aging report
·Tracking customer engagement to resolve issues
·Working with branch managers concerning 10 day demand letters and collection activity
·Maintaining accurate customer information in database
·Researching and responding to all accounts receivable inquiries in a prompt manner
·Assisting in annual audits and month end closing
·Meeting month-end cut-off dates
·Researching customer credit applications and notifying branch managers of status
·Establishing recommended credit limits for new customers
·Escalating issues to resolve problems that needs management attention
Additional Duties & Responsibilities
· Perform other related duties, as assigned
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills & Abilities:
· Basic skills in Microsoft PowerPoint, Excel and Word
· Minimum 3 years of Accounts Receivable experience in small to mid-size business
Education and/or Experience:
- High school diploma or Equivalent
- (Two year associate degree in Business / Accounting a plus)
Communication Skills & Abilities:
· Professional and effective written and oral communication
· Exemplary customer service skills
· Strong initiative and ability to work independently
· Demonstrated work ethic, integrity and professional conduct
· Email and phone etiquette.
- Knows how to “work in a team” and meet expectations
- Accustom to being a team member of the monthly financial closing process
- Values teamwork and willingness to be hands-on and learn new processes
- Strong customer engagement skills
- Being proactive in actions and setting priorities
- Very effective communication style and skills (on phone and in person)
- Excellent organizational abilities
- Knowledge of general ledger
- Attention to details
- Strong computer skills (Excel) and (Prophet 21 a plus)
- Ability to be a self-starter
- Willingness to be accountable for the timely performance of all specified job duties
Physical Demands/Working Environment:
· Works in standard office building environment
· Must be able to lift items up to 25 lbs. on occasion
Job Type: Part-time
Pay: From $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
