About the Role
We are a small, court-reporter–owned firm in McAllen, Texas seeking a dependable and detail-oriented Office Assistant to support daily operations. This is an in-person role for someone with prior office experience who enjoys working in a professional, fast-paced environment and interacting with clients.
The ideal candidate is detail-oriented, computer savvy, and comfortable with Adobe Acrobat, PDF conversion, document formatting, Excel, and managing electronic files in a deadline-driven office environment. This is an in-person role for someone with prior office experience who enjoys working in a professional, fast-paced environment and interacting with clients.
You will work closely with the owner and play a key role in scheduling, client communication, transcript production support, and court filing.
Key Responsibilities
- Schedule depositions and coordinate calendars for court reporters
- Communicate with attorneys, law firms, clients, and court reporters
- Maintain and manage a dynamic scheduling calendar
- Assist with transcript production, formatting, and document conversion
- Electronically file documents with the courts using online e-filing systems
- Create, schedule, and host remote meetings using Zoom
- Maintain organized digital and physical office records
- Provide general administrative and office support
Qualifications
- Minimum of 2 years of prior office or administrative experience required (legal or professional office experience strongly preferred)
- Proven ability to work in a detail-oriented, deadline-driven office environment
- Strong organizational and time-management skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills in a professional setting
- Proficiency with Adobe Acrobat, PDF creation and conversion, and document formatting
- Working knowledge of Microsoft Excel (data entry, tracking, basic spreadsheets)
- Comfortable creating, scheduling, and hosting meetings using Zoom
- High level of computer proficiency, including managing electronic files
- Professional demeanor with a strong commitment to confidentiality
Work Environment
- In-person position in McAllen, Texas
- Professional office setting
- Small, collaborative team
- Training provided for court reporting–specific software and processes
How to Apply
Please apply with your resume and a brief summary of your relevant office experience.
Pay: $15.00 per hour
Application Question(s):
- Are you able to work in McAllen office M-F, 8-5? This is not a remote or hybrid position.
Work Location: In person
