Executive Assistant to VP/Executive Director:
Major New York State Agency Has Immediate Opening for Qualified Executive Assistant to VP/Executive Director to Provide Executive Support to Motion Picture and TV Department and Serve as a Liaison Between Film and Television Industry and NYC State And Local Governments, Agencies and Authorities
· Long-Term Temporary Role
· Permanent Potential for Outstanding Candidate
· Benefits & Pension When Perm
· Very Immediate Hire
· Full-Time
· $29/Hour
· 9a-5p
· Monday-Friday
Job Duties:
· Prepare draft memoranda, correspondence, reports and worksheets
· Liaise with IT and others to ensure that staff has access to all resources and training
· Supply Procurement – Order supplies
· Liaise with IT to manage all office technology: printers, copiers, phones, computers, etc.
· Calendaring – appointments, meetings, conference calls, trainings
· Prepare expense reports and make travel arrangements
· Collaborate with operations teams to create, organize and maintain records filing system
· Review invoices for accuracy and valid signatures prior to VP approvals
· Complete special projects as assigned
· Handle sensitive and confidential information discreetly
Requirements:
· Associates degree
· Previous experience supporting executive management
· Strong communication – written and oral
· Detail-oriented and highly organized
· Ability to multi-task and handle changing priorities
· Computer proficiency (esp. M.S. Outlook, Excel, PowerPoint and Word)
· Excellent presentation preparation skills
· Energetic, positive demeanor to work across all levels of government, film, TV, and Arts industry
Physical Requirements:
· This position is office-based and does not require standing for extended periods, bending, reaching, and lifting up to 50 pounds on an occasional basis with or without reasonable accommodation
Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic
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Pay: $29.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
