About Us
LF Homescapes is a residential and commertial construction company based in Weymouth, MA, across the South Shore. We build additions, new cosntructions , ADUs, garages, decks, and full renovations — running multiple job sites at once from Boston to Kingston. Our field crews and office staff work in English, Portuguese, and Spanish.
The Role
We're looking for an Office Manager to be the organizational center of the company. You'll keep the books clean, keep paperwork moving, and be the person everyone — homeowners, subs, suppliers, and inspectors — can reach and count on.
What You'll Do
Bookkeeping & Finance
- Manage day-to-day bookkeeping in QuickBooks: A/P, A/R, invoicing, deposits, and reconciliations
- Process subcontractor and supplier invoices; track lien waivers, W-9s, and Certificates of Insurance
- Prepare draw requests and client invoices tied to project milestones
- Track job costs against budgets and flag variances
- Run payroll or coordinate with our payroll provider; track crew hours
- Prepare monthly financials and coordinate with our accountant
Office Operations
- Answer and route phone calls, emails, and messages — including calls from Portuguese-speaking crew members and subcontractors
- Maintain organized digital and physical filing for contracts, permits, plans, and closeout documents
- Order and track office supplies; manage vendor accounts (Home Depot Pro, Cape Cod Lumber, and others)
- Maintain company certificates, licenses, and insurance renewals
Project & Administrative Support
- Enter and maintain job data, schedules, and documents in Buildertrend
- Assist with permit applications and municipal paperwork across South Shore towns
- Track subcontractor compliance documentation (insurance, licenses, safety training records)
- Support OSHA and safety recordkeeping, including bilingual training documentation
- Schedule inspections and coordinate calendars for the field team
Client & Crew Communication
- Be a professional, responsive first point of contact for homeowners
- Translate and relay information between office staff and Portuguese-speaking crews and subcontractors
- Prepare bilingual documents, notices, and forms as needed
What You Need
- 3+ years of office management, bookkeeping, or administrative experience
- Working proficiency in QuickBooks (Desktop and/or Online) — this is a core, daily part of the job
- Fluency in both English and Portuguese, spoken and written
- Strong organization and follow-through; comfortable juggling several jobs at once
- Proficiency with Microsoft Office / Google Workspace
- Professional, clear communication with clients and trade partners
- Reliable transportation and ability to work on-site in Weymouth
Nice to Have
- Experience in construction, contracting, or a trades-related business
- Familiarity with Buildertrend or similar construction management software
- Knowledge of Massachusetts permitting, licensing, or lien processes
- Spanish language ability
- Experience with certified payroll or job costing
- Notary Public commission
Why Work Here
You'll have real ownership of how this office runs, direct access to leadership, and the chance to build systems rather than just maintain them. We're a growing company where good work gets noticed.
To apply: Send your resume and a short note about your QuickBooks experience to [email protected] with the subject line "Office Manager Application."
LF Homescapes is an equal opportunity employer. We welcome applicants of all backgrounds.
Pay: $25.00 - $33.34 per hour
Work Location: In person
