Reviews the CHP 735, Incident Response Reimbursement Statements, for mathematical calculations and for completeness. Creates customers, ensures invoices are coded correctly, and prepares billings within the Financial Information System for California (FI$Cal). Researches and corrects errors in FI$Cal. The position also has ongoing telephone and written contact with attorneys and debtors who have questions about the invoice, are disputing invoice charges, or making payments; telephone or e-mail contact with Area office personnel requesting clarification of department policy regarding attorney and debtor questions, answering questions concerning the proper recording of information on the CHP 735, and computing the correct charges.
Utilizing FI$Cal, audits, computes and prepares invoices for movie detail and other traffic control details on a daily basis in accordance with the provisions of the CHP 465, Reimbursable Letter of Agreement. This process requires each CHP 465 be reviewed in accordance with HPM 11.1, Chapter 6, Reimbursable Services. Research deposits and payments from various vendors to the appropriate account in FI$Cal; prepares invoices upon receipt of billing information from field commands; determine proper coding for posting into FI$Cal, apply advance payments; and issue refunds when necessary. Maintain uncleared collection logs for advance deposits received for CHP 465s. This includes preparing monthly reconciliation to FI$Cal, reaching out to field commands for billing information, and determining the proper general ledger account to clear money from. Has ongoing contact with field commands, state agencies, private companies, and the Film Commission to provide the necessary documentation needed for them to reimburse movie companies for filming in California. Prepares management reports related to CHP 465 billing and payments.
Utilizing FI$Cal, audit, compute, and prepare invoices for CHP 90, Court Appearances for Civil Actions, in accordance with HPM 11.1, Chapter 10 , Subpoenas/Subpoenas Duces Tecum Compliance Criminal/Civil Appearances. Research deposits and payments from various vendors to the appropriate account in FI$Cal; prepare invoices upon receipt of billing information from field commands; determine proper coding for posting into FI$Cal, apply advance payments; and issue refunds when necessary. Maintains uncleared collection logs for advance deposits received for CHP 90s. This includes preparing monthly reconciliation to FI$Cal, reaching out to field commands for billing information, and determining the proper general ledger account to clear money from. Has ongoing contact with field commands, state agencies, and private companies. Prepares management reports related to CHP 90 billing and payments. Assists with the monthly dunning letter process. This includes analyzing, sorting, and sending the letters for past due accounts. Performs tther duties, within the scope of the classification, as assigned.
