COUNTY OF BUCKS
JOB TITLE:
Administrative Assistant I
JOB CODE:
DEPARTMENT:
Veteran Affairs
UNION:
00
FLSA STATUS:
Non-Exempt
GRADE:
POSITION SUMMARY:
Functions as an Administrative Assistant, performing a variety of administrative and clerical tasks primarily under the direction of Department Director. Responsibilities include accurate entry of fiscal, program, and contract information into Department databases; creation, analysis, interpretation, and follow-up of Veteran reports; maintaining effective relationships with Department staff and veterans.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
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Provides clerical and office support, including redirecting calls, preparing and submitting correspondence, sorting and distributing department mail, updating department calendars and ordering office supplies and service for agency equipment.
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Creates, analyzes, and interprets reports on Department activities. Notifies Staff and director of significant state and federal law changes.
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Maintains and updates agency records as necessary.
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Conducts bi-weekly payroll.
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Works cooperatively with other
Administrative assistant completes these additional tasks within the Department:
Personnel:
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Collects and executes all county, state, Civil Service and union required personnel actions under the direction of department staff.
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Files and submits burial reimbursement requests as needed.
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Prepares county payroll reports and distributes paychecks to employees.
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Prepares and updates agency organizational chart.
Fiscal:
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Corresponds with Controllers and finance personnel regarding account information as necessary.
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Submits check requests, donation checks, cash donations and any fiscal needs to the appropriate departments.
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Conduct journal entries as needed.
QUALIFICATIONS REQUIRED:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Such training as may have been gained through graduation from a two year college or university, or any equivalent combination of experience and training.
- Knowledge of basic computer skills and ability to learn as technology develops.
- Ability to work with the public effectively in challenging situations.
- Any combination of experience and training that affords the applicant an opportunity to gain the above listed knowledge, skill and ability.
