Summary
The Real Estate Paralegal is a hands on legal support role responsible primarily for preparing, reviewing, and managing commercial leasing agreements and related real estate documentation. In addition, the role requires cooperation and collaboration with the legal team as a whole on non real estate matters. This position is execution focused, with an emphasis on lease drafting, document coordination, and maintaining accurate legal and corporate records to support the Legal Department’s real estate and corporate initiatives.
Key Responsibilities (leasing focused):
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Prepare, review, and revise commercial leasing agreements and related documents
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Coordinate with internal teams regarding lease terms, revisions, and approvals
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Track lease status, critical dates, and required follow up actions
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Maintain organized files for all leasing documentation
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Ensure accuracy and timely execution of leases and amendments
Additional Responsibilities:
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Prepare closing documents for real estate and corporate transactions
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Draft and file documents with various governmental jurisdictions
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Draft, file, and maintain corporate documents, including formations, dissolutions, annual reports, consents, and organizational charts
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Maintain Access database of 300+ entities
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Draft and refine in
- house forms and property related documents
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Manage intellectual property files
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Track and gather litigation information for reporting purposes
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Track and process legal billing invoices
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Prepare and submit proofs of claim
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Conduct legal research and assist with discovery or fact gathering as needed
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Perform administrative functions such as filing, copying, and coordinating conferences and meetings
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Facilitate communication between internal and external teams
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Document processes and maintain accurate records
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Submit accurate legal documents in a timely manner
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Perform other duties as assigned
- Minimum 5 years of paralegal experience, preferably with a focus on commercial real estate, leasing, or contract administration
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Bachelor’s degree or Associate’s degree with a paralegal certification
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Experience preparing, reviewing, and managing commercial leasing agreements
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Proficiency in MS Office (Word, Excel, Access)
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Experience with Adobe Acrobat Professional preferred
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Experience using legal research tools (LexisNexis, Westlaw) preferred
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Prior experience supporting real estate, property management, or corporate legal departments is a plus
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Strong understanding of commercial leasing terms, structures, and processes
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Familiarity with real estate documents, property operations, and landlord/tenant requirements
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Ability to review contracts for accuracy, consistency, and compliance with company standards
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Excellent attention to detail and strong organizational skills, especially when managing multiple leases and deadlines
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Ability to work in a fast paced environment with shifting priorities
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Strong written and verbal communication skills for coordinating with internal teams, landlords, property managers, and attorneys
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Ability to maintain confidentiality and exercise sound judgment
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Proficiency with document management systems and maintaining accurate electronic and hard copy records
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Ability to work independently while also collaborating effectively as part of a team
Physical Requirements:
Sitting, bending, carrying, standing, manual dexterity, reaching, visual acuity, driving, and occasional lifting up to 20 lbs.
HALL Group is an Equal Opportunity Employer and is committed to a workplace free from discrimination and harassment. Employment decisions are based on business needs, job requirements, and individual qualifications. All qualified applicants will receive consideration without regard to race, color, age, religion, sex, gender identity, sexual orientation, national origin, family or parental status, veteran status, disability, or any other protected characteristic.
HALL Group will provide reasonable accommodations to applicants with disabilities as required by law. If you need assistance during the application process, please contact us at (214) 269-9485 or [email protected].
