Imagine Development LLC
Big Island, Hawaii | In-office | Full-time
Imagine Development LLC specializes in custom residential construction and renovations across Oahu and the Big Island of Hawaii. From design-build services and site work to thoughtful planning and final construction, the company is committed to building high-quality homes that reflect each client's vision and lifestyle. Imagine Development is known for its hands-on approach, innovative thinking, and dedication to craftsmanship, creating one-of-a-kind spaces that stand out throughout the islands.
Position Overview
Imagine Development is seeking a proactive and highly organized Executive Assistant to directly support the owner and leadership team in day-to-day operations. This role is ideal for someone who can take direction, execute tasks efficiently, maintain organization across multiple priorities, and help ensure important follow-ups and responsibilities are consistently moving forward.
The Executive Assistant will support a combination of administrative, operational, and communication-related tasks while helping create structure and accountability within a growing construction company. This position plays an important role in helping leadership stay focused on high-level priorities, project execution, and company growth.
The ideal candidate is dependable, detail-oriented, adaptable, and comfortable working in a fast-paced environment where communication, initiative, and professionalism matter.
Key Responsibilities
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Provide direct executive support to company leadership
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Coordinate schedules, meetings, reminders, and follow-ups
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Assist with administrative and operational tasks tied to company priorities
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Help organize project-related communication and documentation
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Support planning meetings, accountability tracking, and office coordination
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Communicate professionally with clients, vendors, subcontractors, and team members
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Help maintain organization across multiple active projects and priorities
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Ensure tasks and follow-ups are completed accurately and on time
Qualifications
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3+ years of experience in executive assistant, administrative, or operations support roles
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Strong organizational and multitasking abilities
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Excellent written and verbal communication skills
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Ability to take initiative and execute tasks with minimal supervision
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Strong attention to detail and follow-through
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Professional, adaptable, and team-oriented mindset
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Comfortable working in a fast-paced construction or operations environment
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High integrity, reliability, and accountability
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Experience supporting construction, trades, or project-based businesses preferred
Compensation & Benefits
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Competitive compensation based on experience
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Opportunity to grow within a growing construction company
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Collaborative and supportive work environment
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Meaningful role with direct impact on company operations and leadership support
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Long-term career opportunity within a quality-driven organization
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The leadership team are able to stay focused on priorities because communication, scheduling, and follow-through are consistently handled
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Administrative tasks, reminders, and operational support responsibilities are completed accurately and on time
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Office coordination and internal communication become more organized, proactive, and dependable
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Team members, clients, and vendors experience professional, responsive, and organized communication across day-to-day operations
How to Apply
If you are highly organized, proactive, and enjoy helping leaders and teams operate more efficiently, this could be an excellent long-term opportunity for you.
Please submit your resume along with a brief introduction sharing your background in executive support, administration, or operations coordination. We are looking for someone dependable, detail-oriented, and excited to contribute to a growing construction company in Hawaii.
