Salary: $80k - 85k per year + none
Reference: AB_5009656
Executive Assistant to the CEO Location: Orlando, FL Area (Winter Park / Maitland) Type: Direct Hire / Full-Time Hours: 8:30 AM – 5:00 PM (Occasional flexibility to 6:00 PM) Salary: $80,000 – $85,000 / year + Elite Benefits About the Organization We are recruiting for a premier private philanthropic organization in Central Florida. Operating with the discipline of a boutique investment firm, this organization manages assets to generate lasting community dividends. Supported by a close-knit team, the executive office thrives in an environment defined by traditional professionalism and excellence. Position Summary We seek a proactive, highly polished Executive Assistant to serve as a strategic partner to the CEO. You will anticipate executive needs, protect leadership time, manage complex logistics, and represent the executive office. This is an ideal career step for an ambitious professional coming from a highly regulated environment who thrives in a traditional corporate setting. Key Responsibilities
- Executive Partnership: Manage the CEO’s calendar, prioritize workflows, draft communications, and sit in on key meetings to record action items.
- Board Coordination: Prepare agendas, compile board packets, coordinate catering and logistics, and communicate seamlessly with board members.
- Financial Administration: Assist with sensitive financial transactions, expense management, and budget oversight.
- Travel & Logistics: Coordinate travel itineraries (approx. 4 in-state and 2 out-of-state trips annually) and oversee arrangements for visiting advisors.
- Operational Oversight: Manage office supplies, mail, vendor relations (IT and facilities), and occasionally assist with building security.
Candidate Qualifications
- Experience: 5+ years of executive support. Backgrounds in wealth management, finance, legal, accounting, government, or major non-profits preferred.
- Professional Polish: Impeccable communication and a courteous demeanor. Strict adherence to a conservative corporate appearance is required.
- Local Awareness: Well-versed in regional business trends and civic leadership dynamics.
- Discretion & Proximity: Proven track record handling highly confidential data. Must reside within a short commuting distance.
Unmatched Benefit Package
- 100% Employer-Paid Healthcare: Medical, Dental, and Vision premiums are fully covered for the employee.
- Zero Out-of-Pocket Medical Costs: Includes a specialized employer-funded plan covering all copays and deductibles.
salary: $80,000 - $85,000 per year
shift: First
work hours: 8:30 AM - 5 PM
education: Bachelors
Responsibilities
Manage the calendar and ensure the effective scheduling of the President/CEO’s time.
Communicate with the Board of Directors, staff, visitors, and external constituents regarding CEO matters.
Respond to inquiries, including those of a highly sensitive and confidential nature.
Maximize CEO efficiency by reading, researching, routing correspondence, drafting documents, and analyzing information.
Coordinate logistics, materials, and communications for all Board and Committee meetings, including booking facilities and catering.
Coordinate CEO travel arrangements and prepare expense reports or credit card substantiations.
Coordinate Foundation visits by outside professionals, handling itineraries, lodging, and meeting schedules.
Compile data, manage department files, and coordinate the compilation and distribution of meeting documents.
Monitor general office budgets, handle supply procurement, and open, sort, and distribute mail.
Manage office, building, and technology operations by collaborating with outside IT and maintenance vendors.
The essential functions of this role include:
-
working in a smoke free environment
Skills
-
Conflict Resolution
-
Executive
-
Multi-tasking
-
Creating Presentations
-
Oral Communication
-
Web Conferencing
-
Executive Plans
-
Microsoft Office
-
Google for Business Suite
-
Organizational Skills
-
Interpersonal Skills
-
Handling Confidential Information
-
Problem Solving
-
Creativity
-
Vendor Management
-
Constant Contact
-
Phones
-
SCREENING
-
Scheduling
-
Scheduling Appointments
-
Preparing Agendas
-
Transcribing Notes
-
Maintaining Calendars
-
Organization
-
Prioritizing
-
Working Independently
-
Decision Making
Qualifications
-
Years of experience: 5 years
-
Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
