Materials Management Clerk
Reports To: Materials Manager
FLSA Status: Non-Exempt
Employment Status: Part-Time
Department: Materials Management
Nothing in this job description or acknowledgment shall be construed as a contract of employment or a guarantee of continued employment. JCHC reserves the right to assign or reassign duties and responsibilities for this position at any time.
Position Summary
The Material Management Clerk supports the Materials Manager in the day-to-day operations of materials management, inventory control, purchasing, receiving, and distribution activities throughout the organization. This position is responsible for maintaining appropriate stock levels, receiving and distributing supplies, assisting with purchase order processes, and ensuring the timely availability of supplies needed to support patient care and organizational operations. The Stocker/Purchasing Clerk works closely with department staff, vendors, and Accounts Payable to promote efficient and cost-effective supply chain operations
Essential Duties and Responsibilities
Inventory Management & Stocking
· Receive, inspect, and verify incoming shipments for accuracy and completeness.
· Unpack, label, stock, and organize supplies in designated storage locations.
· Rotate stock using first-in, first-out (FIFO) practices and monitor expiration dates.
· Conduct routine inventory counts and assist with periodic physical inventories.
· Replenish department supply areas to maintain established par levels.
· Monitor inventory levels and notify the Materials Manager of shortages, backorders, damaged goods, or unusual usage patterns.
· Maintain clean, organized, and safe storage areas.
· Assist with product recalls, safety notices, and removal of affected inventory as directed.
Purchasing Support
· Prepare and process purchase requisitions and purchase orders under the direction of the Materials Manager.
· Assist with obtaining vendor pricing, quotes, and product information.
· Track outstanding orders and follow up with vendors regarding delivery status.
· Review packing slips and receiving documentation for accuracy.
· Maintain purchasing records, vendor files, and material management documentation.
· Follow established purchasing agreements and utilize approved vendors in accordance with departmental procedures
Receiving and Distribution
· Deliver supplies, equipment, and materials to departments in a timely and professional manner.
· Maintain accurate receiving logs and inventory records.
· Coordinate returns, exchanges, and replacement requests with vendors.
· Assist with incoming freight and shipment reconciliation.
Administrative & Financial Support
· Match receiving documents with purchase orders and vendor invoices for review by the Materials Manager and Accounts Payable.
· Assist with invoice discrepancies and documentation requests.
· Identify and report invoice or receiving discrepancies to the Materials Manager and assist with documentation requests
· Collect and maintain vendor documentation as assigned by the Materials Manager.
· Maintain accurate data entry within purchasing, inventory, and ERP systems.
Compliance & Customer Service
· Follow OSHA, HIPAA, infection prevention, safety, and hazardous materials handling requirements.
· Maintain confidentiality of organizational, employee, and patient information.
· Provide courteous and responsive service to internal departments and vendor representatives.
· Complete all required JCHC education, compliance, safety, and annual training requirements.
· Perform other duties as assigned to support departmental and organizational needs.
Education and Experience
· High school diploma or GED – Required
· One (1) year of experience in inventory control, purchasing, warehousing, stockroom operations, customer service, or related field; healthcare experience - Preferred
· Basic computer skills, including Microsoft Office applications - Required
· Experience in healthcare materials management or supply chain operations - Preferred
· Experience using inventory management, purchasing, or ERP systems - Preferred
· Knowledge of medical supplies and healthcare purchasing processes - Preferred
Knowledge, Skills, and Abilities
· Ability to maintain accurate inventory records and perform routine inventory counts.
· Strong attention to detail and organizational skills.
· Ability to follow established purchasing and receiving procedures.
· Basic mathematical and data entry skills.
· Ability to prioritize tasks and manage multiple assignments.
· Strong customer service and interpersonal communication skills.
· Ability to work independently while maintaining accountability.
· Ability to identify and report inventory, purchasing, or receiving discrepancies.
· Working knowledge of safe storage and handling practices.
· Ability to adapt to changing priorities and operational needs.
Work Location: In person
