Job Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! This vital role provides comprehensive administrative support to senior executives, ensuring smooth daily operations and efficient office management. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills, both bilingual and monolingual candidates are encouraged to apply. Your energetic approach will help foster a productive environment, enabling leadership to focus on strategic initiatives while you handle the essential behind-the-scenes tasks. This paid position offers an exciting opportunity to develop your administrative expertise within a collaborative and growth-oriented organization.
Duties
- Manage complex calendars, schedule meetings, and coordinate appointments for executives with precision and professionalism
- Handle incoming calls using multi-line phone systems, directing inquiries efficiently while maintaining excellent phone etiquette
- Prepare, proofread, and format documents, reports, and correspondence using Microsoft Office Suite including Word, Excel spreadsheets, and other productivity software
- Organize and maintain filing systems—both electronic and paper—ensuring quick retrieval of important documents
- Assist with creation of digital media
- Support and overseeing general office management duties
- Provide exceptional customer service and client communication support, ensuring positive interactions at all times
- Perform clerical tasks such as photocopying, scanning, proofreading documents, and managing email correspondence efficiently
- Support special projects or events as needed with strong organizational skills and attention to detail
Skills
- Proficiency in Microsoft Office (Word, Excel spreadsheets, Outlook) and familiarity with productivity software is essential
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Excellent computer literacy including data entry, word processing, and technical proficiency in office management tools
- Exceptional phone communication skills with experience handling multi-line phone systems and maintaining professional phone etiquette
- Proven clerical experience combined with customer service expertise to support front desk operations seamlessly
- Demonstrated time management skills to handle multiple responsibilities efficiently while maintaining accuracy
- Experience with QuickBooks or similar accounting software is a plus for handling financial documentation
- Personal assistant experience or administrative experience that showcases reliability and proactive problem-solving abilities
Join us as an Executive Administrative Assistant where your energy drives our success! Bring your organizational prowess, technical skills, and enthusiasm to support our leadership team—helping us achieve new heights together!
Pay: From $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
