Administrative Assistant – Property Management
Job Type: Full-Time
Location: In Person
About the Role
We are seeking a professional, organized, and customer-focused Administrative Assistant to support our growing Property Management Division. This position plays a key role in supporting the daily operations of our Orlando and Clermont offices, delivering exceptional service to property owners, tenants, vendors, and team members while helping ensure an efficient and positive office environment.
The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced real estate environment. If you enjoy problem-solving, staying organized, and being the go-to person who keeps everything running efficiently, we'd love to hear from you.
Responsibilities
- Answer and direct incoming phone calls in a professional and courteous manner
- Serve as a primary point of contact for tenants, property owners, vendors, and visitors
- Review application(s) for completeness and adherence to policy
- Receive and properly enter payments, electronically enter bank deposits
- Enter vendor invoices for payment
- Organize and schedule appointments, meetings, inspections, and maintenance coordination
- Draft and distribute emails, correspondence, notices, letters, forms, and other communications
- Assist with preparing regularly scheduled reports and property management documentation
- Maintain accurate filing systems and electronic records
- Update and maintain office procedures and administrative processes
- Order and manage office supplies and inventory
- Maintain and update contact databases
- Provide administrative support to Property Managers and office staff
- Assist with general office operations and special projects as needed
Qualifications
- Proven experience as an Administrative Assistant, Office Assistant, or similar role
- Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel. AppFolio a plus
- Excellent time management and organizational skills
- Strong attention to detail and problem-solving abilities
- Outstanding written and verbal communication skills
- Ability to prioritize tasks, multitask effectively, and work independently
- High School Diploma or equivalent required
- Property management, real estate, or customer service experience is a plus
- Working knowledge of office equipment, including printers, scanners, and multi-function devices
Benefits
- Competitive compensation
- 401(k)
- Health Insurance
- Dental Insurance
- Vision Insurance
- Paid Time Off (PTO)
Join Our Team
If you're looking for an opportunity to build a career in the real estate and property management industry while working with a supportive team, we encourage you to apply today. We are looking for someone who takes pride in delivering excellent service and helping our office operate at its best.
Pay: From $18.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
