Exciting opportunity with SWARCO, an established 50-year-old global manufacturing company located in Columbia, TN . The Payroll/HR Coordinator position is responsible for such as administering weekly payroll, completing payroll journal entries, new hire onboarding, reconciling benefit plans monthly invoices, This position provides administrative support to human resources and general functions as needed.
ESSENTIAL FUNCTIONS
1. Administer weekly payroll, prepare reports and wage garnishments.
2. Work closely with staffing agencies to fill staffing orders.
3. Conduct new hire onboarding and background checks. Ensure employees gain an understanding of benefits, retirement plan, and company policies and procedures.
4. Reconcile monthly billings from insurance providers. Review billings for accuracy and resolve discrepancies with carriers and/or payroll vendor.
5. Coordinate and organize various training sessions as necessary.
6. Assist with recruitment efforts for all non-exempt personnel and temporary employees. This includes writing and placing job advertisements.
7. Assist with preparing and processing final paperwork for terminations.
8. Maintain I-9's to ensure that all required employee documentation is collected and maintained.
9. Maintain all files into a digital data base.
10. Additional duties and job responsibility as deemed necessary.
SKILLS AND QUALIFICATIONS
1. Must have high school diploma or equivalent.
2. Minimum 2 – 4 years in payroll and must be at least intermediate in excell.
3. General understanding of state and federal requirements and regulations as it pertains to employment laws.
4. Must be proficient with MS Office, i.e. Word, Excel, and Outlook. PowerPoint helpful.
SKILLS
1. Interpersonal skills – Due to the exposure of sensitive information, must maintain the highest level of confidentiality. Must exhibit patience, tolerance and customer service focused. Ability to interact with customers, vendors, and all levels of personnel in a professional manner and maintain the highest level of professionalism at all times.
2. Problem solving – Identify and resolve problems in a timely manner and gather and analyze information skillfully. Ability to use independent judgment when needed.
3. Oral communication – Will need to speak clearly in positive or negative situations.
4. Written communication – The individual edits work for spelling and grammar, presents numerical data effectively, read and interpret written information.
5. Planning / Organizing – The individual will need to plan, organize and prioritize work activities, use time efficiently and develop realistic action plans. Ability to multi-task within a fast-paced department. Must be detailed-oriented.
6. Adaptability – The individual will need to adapt to changes in the work environment, manage competing demands and is able to deal with frequent changes, delays or unexpected events.
7. Dependability – The individual is consistently at work and on time, follow instructions, responds to management’s direction and solicits feedback to improve performance.
8. Must be a driven, self-motivated individual.
Desirable Qualifications
1. HR certificate strongly preferred but not required.
2. Experience with Paylocity HRIS/Payroll software is helpful but not required.
PHYSICAL CONDITIONS / REQUIREMENTS
· No unusual physical requirements. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
· Occasional – Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; involves occasional exposure to demands and pressures from persons other than immediate supervisor.
· Job frequently requires sitting and handling objects with hands.
· Job occasionally requires standing, walking, bending, reaching, talking, hearing, and lifting to 10 pounds.
· Vision requirements: Ability to see information in print and or electronically.
Job Type: Full-time
Pay: $20.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Physical Setting:
Experience:
- Accounting: 1 year (Preferred)
- Payroll Occupations: 1 year (Preferred)
Work Location: In person
