Parts AP Administrator
Sawgrass Ford is seeking a detail-oriented and proactive Parts Accounts Payable (AP) Administrator to join our Parts Department.
These roles center on processing high volumes of parts-related invoices in the CDK Dealer Management System (DMS).
KEY DUTIES:
Invoice processing & coding: Receive, review, and code parts vendor invoices to the correct GL accounts in CDK. Perform 3-way matching (purchase order, receiving documents/packing slips, and invoice).
- Parts-specific focus: Handle Parts Department vendor payables exclusively or primarily — ensuring accurate posting for inventory, cores, returns, and warranties. Reconcile vendor statements and resolve discrepancies with the parts team and vendors.
- Payments & reconciliation: Process payments (checks, ACH, etc.) through CDK or integrated systems. Take advantage of early-pay discounts. Assist with month-end AP accruals and closing tasks related to parts inventory.
- Returns & credits: Manage parts returns, core returns, credit memos, and adjustments in the system.
- Vendor & internal coordination: Communicate with parts managers on pricing issues, shortages, or invoice problems; maintain positive vendor relationships.
- Recordkeeping & compliance: Maintain accurate AP files, support audits, and ensure compliance with dealership policies and manufacturer (Ford) requirements.
- Other support: Occasionally assist with general accounting, AR, or billing if the role is combined AP/AR.
- Interacting with CDK for prepaid invoices, supersessions, or warranty-related accounting.
Requirements:
3+ years of accounts payable experience (automotive dealership or parts environment strongly preferred).
- 3 +Experience using CDK Drive or other dealership management systems * (DMS) is a plus
- Strong attention to detail, data entry accuracy, organizational skills, and ability to handle volume/deadlines.
- Basic Excel and computer proficiency.
- Knowledge of automotive parts or willingness to learn Ford-specific processes.
- · Reconcile Ford claims and payments; resubmit rejected items and coordinate with Ford representatives
Sawgrass Ford’s Commitment to you:
-Health, Dental, and Supplemental Insurance Benefits
-Paid Time Off
-401 (K) retirement account with an EXCELLENT match
-Training and ongoing professional development
-Dealership exclusive discounts on all our vehicles, parts and services
-Positive work culture environment
*Sawgrass Ford provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absences, compensation and training. Sawgrass Ford has a Drug Free Workplace Policy and must be observed by all employees
*The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Pay: $19.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee discount
- Health insurance
- Life insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Experience:
- Accounts payable: 3 years (Required)
- Accounting: 2 years (Preferred)
- CDK: 1 year (Required)
- Dealership: 2 years (Required)
- Microsoft Excel: 3 years (Required)
- Ford: 1 year (Preferred)
- Administrative: 2 years (Required)
Ability to Commute:
- Fort Lauderdale, FL 33323 (Required)
Work Location: In person
