Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a warm and professional experience. You will manage a variety of administrative tasks, support office operations, and assist with client communication to keep our workplace running smoothly. Your proactive attitude and excellent organizational skills will contribute significantly to our team’s productivity and positive environment.
Duties
- Greet visitors and clients warmly, providing exceptional front desk customer service
- Answer and direct multi-line phone systems efficiently with professionalism and courtesy
- Manage calendar appointments, schedule meetings, and coordinate office events
- Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office
- Maintain filing systems, organize documents, and ensure proper record-keeping
- Assist with billing and invoicing using QuickBooks or similar accounting software
- Support office management activities including supply inventory, mail distribution, and general clerical duties
Skills
- Proven experience in office administration or front desk roles with strong organizational skills
- Proficiency in Microsoft Office suite (Word, Excel, Outlook) and data entry accuracy
- Familiarity with QuickBooks accounting software is highly desirable
- Excellent phone etiquette and ability to handle multi-line phone systems confidently
- Bilingual abilities are a plus for effective client communication in diverse settings
- Strong computer literacy with technical proficiency in office management tools and productivity software
- Exceptional time management skills to prioritize tasks efficiently and meet deadlines
Join us to be part of an energetic team that values professionalism, efficiency, and excellent customer support! This paid position offers an opportunity to develop your administrative expertise while contributing to a vibrant workplace environment.
Pay: From $20.00 per hour
Benefits:
Work Location: In person
