Special Education/Front Office Clerk
Reporting To: Office Manager
Position Type: Full-Time
About ECS
The mission of the Environmental Charter Schools (ECS) is to reimagine public education in low-income communities of color to prepare conscious, critical thinkers who are equipped to graduate from college and create a more equitable and sustainable world. Environmental Charter Schools (ECS) is a non-profit charter management organization with a growing network of free public schools in South Los Angeles. Environmental Charter Schools create and refine engaging, project-based, environmentally-themed, arts-integrated, social-justice driven, interdisciplinary curricula and assessments.
Since its inception in 2000, ECS has been providing students with a unique learning experience that utilizes environmental service-learning to inspire our students to find authentic meaning in their studies. ECS now proudly serves over 1,200 students at two middle schools (Gardena and Inglewood) and two high schools (Lawndale and Gardena). ECS’ student achievement outcomes include: ECHS Lawndale ranks in the top 2% of public high schools in U.S. News & World Report, 100% of students graduate high school with the coursework necessary for admission to a four-year college or university, and 97% of students are admitted into a four-year college. Most of our students will be the first in their family to graduate from college.
The Opportunity
Environmental Charter Schools is seeking a talented and dynamic Special Education/Front Office Clerk to provide assistance and support to the Office Manager and Administrative Team to assure the effective and efficient operation of ECS Schools.
Responsibilities
Administrative & Office Support
- Oversee, coordinate, organize, and perform the day-to-day secretarial and administrative functions
- Respond to phone and in-person inquiries and requests from students, families, school staff, and community members
- Manage confidential information professionally and appropriately
- Maintain filing and record-keeping systems, including cumulative files, IEP documents, and attendance records
- Input required information into the school's data system, including attendance, enrollment, health, lunch count, and demographic data
- Support staff with student supervision during recess and lunch, and assist with first aid needs
- Model a personal code of ethics aligned with the ECS Mission and Vision
- Support school events as needed, including but not limited to Back to School Night, school dances, open houses, and other community events
- Other duties as assigned
Special Education Support
- Communicate meeting reminders to parents and families of students with IEPs
- Provide parents and families with official Special Education and IEP documents
- Perform specialized clerical work requiring confidentiality and working knowledge of special education laws, regulations, and procedures
- Effectively communicate to parents and guardians the Special Education and English Language Development process, including referrals, evaluations, annual IEPs, re-evaluations, and parental rights granted by IDEA
Translation & Interpretation
- Translate oral and written technical, educational, and general information from English to Spanish, including parent communication
- Interpret and translate English to Spanish for IEP meetings, parent meetings, workshops, documents, and phone calls
- Record English/Spanish automated school messages on the PACE Message System
Qualifications
- Minimum education: High school diploma required; AA/BS degree preferred
- 2–4 years of relevant experience; 1 year of school office administration experience preferred
- Fluency in both English and Spanish (verbal and written) required given the translation and interpretation responsibilities of this role
- Knowledge of or willingness to learn special education laws, regulations, and procedures (IDEA)
- Commitment to the success of all students and the ECS mission, vision, and values
This job primarily operates on a school site and in classrooms and utilizes typical office equipment (computers, phones, photocopiers, etc.). Physical demands include: positioning to lift (should be able to lift up to 30 pounds to waist high), carry, push, and/or pull, kneel, stoop, crouch and bend. Generally, the job is 60% Stationary and 40% moving/traversing. Travel required for visits to other local school sites or the Home Office (as needed).
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. ECS does not discriminate against individuals on the basis of age, actual or perceived race, actual or perceived gender, ethnicity, national origin, religion, disability, or sexual orientation. ECS complies with the Americans with Disabilities Act to ensure equal access to all qualified individuals with a disability. If you have any questions, please contact the Human Resource Administrator at (310) 214-3408.
Pay: $18.00 - $21.88 per hour
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Work Location: In person
