Position Summary:
The Assistant Director of Operations - ABI is responsible for oversight of assigned programs. This includes but is not limited to coordination, administration, planning, organizing, staffing, leading and controlling program activities. The Assistant Director of Operations - ABI will ensure that all funder regulations are always followed in each department.
Essential Job Function:
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In collaboration with the Director of Operations – Residential, Plan the delivery of the overall program activities for assigned programs in accordance with The Arc’s Mission and the goals of the organization.
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Develop and implement long-term goals and objectives to achieve the successful outcome of assigned programs.
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Ensure that program activities operate within the policies and procedures of the organization and comply with all relevant legislation & professional standards.
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In collaboration with the Director of Operations - Residential, develop forms and record keeping systems to document and monitor program activities and resident progress.
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Oversee the collection and maintenance of records on the participants of assigned programs for regulatory purposes in accordance with the confidentiality/privacy standards of the organization.
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Supervise Program Directors as assigned by providing support, supervision, direction and feedback.
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Communicate with residents and other stakeholders to gain community support for the programs and to solicit input to improve the programs.
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Communicate with funders as outlined in funding agreements.
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Conduct and participate in internal meetings with staff and external meetings with funders.
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Ensure all financial records for assigned programs are up to date.
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Provide required information to have invoices generated and submitted to funders according to the established timelines.
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Identify & evaluate the risks associated with program activities and take appropriate action to control the risks.
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Ensure regulatory compliance and leading licensing initiatives.
Other Job Functions:
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Contribute to the overall positive morale of the program.
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Oversee ABI residential homes (moves, staffing, budgets, safety etc).
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Provide oversight of debit/petty cash transactions.
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Demonstrate conduct keeping with The Arc of Plymouth and Upper Cape Cod’s Ethical Code of Conduct.
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Demonstrate professionalism and commitment to teamwork at all times.
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Attends all mandatory in-services, meetings, safety training and annual trainings.
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Performs all other duties as assigned.
Qualifications:
Education: Bachelor’s degree preferred. Relevant experience may be used in place of degree.
Experience: 3-5 years of experience in direct supervision and case management.
Certifications: CPR, First Aid, MAP (Medication Certification Process) required (in house training provided). Valid driver’s license required.
Working Conditions:
Residential home setting. Occasional community outings
Supervisory Responsibility:
Yes.
