Summary/Objectives:
The Administrative Assistant will provide administrative support to hospital leadership.
- Serve as the eyes and ears of the office, providing information, answering questions and responding to requests
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Ensure optimal workflow by analyzing and refining scheduling and communications
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Coordinate internal and external resources to expedite workflow
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Greet visitors, answer phones and manage mail and packages
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Manage calendars, plan meetings and coordinate travel
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Respond to emails and correspondence and draft and edit documents
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Maintain filing systems, databases and office supply inventory
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Order and manage office supplies and food pick up and deliveries
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Operate and maintain office equipment such as printers, copiers and fax machines
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Research as requested and compile information for reports and presentations
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Work closely with other administrative staff and colleagues
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Be patient and have a problem-solving approach when addressing issues
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Handle sensitive and confidential information with discretion and confidentiality
Competencies:
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Technical Capacity
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Personal Effectiveness/Credibility
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Ethical Conduct
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Thoroughness, strong organization and time management skills
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Collaboration Skills
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Strong professional communication skills
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Flexibility
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Independent thinking and problem-solving
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Task Accomplishments
Supervisory Responsibility:
This position has no supervisory responsibilities
Work Environment:
Well lighted and ventilated but sometimes high stress, high pressure. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and other equipment as needed.
Physical Demands:
The employee is occasionally required to stoop, bend, turn, stretch, kneel, crouch, or crawl. Must be able to lift and/or move up to 50 pounds.
Position Type/Expected Hours of Work
This is a full-time position, and core hours of work are Monday through Friday eight (8) hours per day with overtime as needed. Position requires work schedule flexibility based on needs of the facility.
TRAVEL
Occasional travel should be expected.
Required Education, Experience and License
High School diploma or GED required
Valid Texas Driver License with an acceptable record
Preferred Education, Experience and License
At least one year of experience working in an office setting
Additional Eligibility Qualifications
Work Authorization/Security Clearance (if applicable)
AAP/EEO Statement
Sweeny Community Hospital provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.
