OFFICE COORDINATOR ASSISTANT
Location: Conway, AR
Schedule: Monday-Friday, 9:00 AM - 3:00 PM
Pay: $13.00 - $15.00 per hour (based on experience)
ABOUT THE POSITION
IGH Home Care & Concierge Solutions is seeking a dependable, organized, and professional Office Coordinator Assistant to support daily office operations and help create a positive experience for our clients, caregivers, applicants, and community partners.
This position plays an important role in the success of our team by helping maintain an organized, welcoming, and efficient office environment. The ideal candidate enjoys helping people, staying organized, solving problems, and managing multiple responsibilities in a fast-paced setting.
We are looking for someone who takes pride in their work, communicates professionally, and enjoys being a reliable support person for both staff and visitors. If you are proactive, detail-oriented, and enjoy keeping things running smoothly, we’d love to hear from you.
RESPONSIBILITIES
- Answer incoming phone calls and assist callers professionally
- Welcome visitors, applicants, and guests
- Assist with scheduling appointments and coordinating calendars
- Support employee onboarding and administrative processes
- Maintain organized electronic and paper files
- Prepare, process, and distribute documents
- Assist with data entry and record management
- Follow up on outstanding documents and paperwork
- Monitor office supplies and administrative needs
- Assist with meeting preparation and office organization
- Support management with administrative projects and daily operations
- Maintain confidentiality and professionalism at all times
QUALIFICATIONS
- High school diploma or equivalent required
- Previous office, administrative, customer service, healthcare, or related experience preferred
- Strong computer skills and ability to learn new systems
- Proficiency with Microsoft Office and email systems
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to multitask and manage competing priorities
- Dependable attendance and punctuality
PROFESSIONAL EXPECTATIONS
- Maintains a professional appearance and demeanor
- Communicates professionally with clients, staff, caregivers, and community partners
- Represents the company in a positive and respectful manner
- Demonstrates reliability, professionalism, and good judgment
PREFERRED QUALITIES
- Friendly and approachable
- Self-motivated and proactive
- Strong problem-solving skills
- Organized and detail-oriented
- Comfortable working independently
- Positive attitude and willingness to learn
- Comfortable interacting with a variety of people
- Takes ownership of responsibilities
- Enjoys helping others and providing excellent customer service
WHAT SUCCESS LOOKS LIKE
The ideal candidate is someone who takes initiative, follows through on responsibilities, stays organized, communicates professionally, and helps keep the office running smoothly. We are looking for someone who can be trusted to handle responsibilities independently while maintaining a positive, welcoming, and professional environment.
This role offers the opportunity to become an important part of a growing healthcare organization while developing valuable administrative, customer service, and office management skills.
TO APPLY
Please submit your resume and answer the following questions:
- Tell us about your previous office, administrative, customer service, healthcare, or related experience.
- How do you stay organized when managing multiple tasks and deadlines?
- Describe a time you solved a problem without being asked.
- Why are you interested in this position?
Applications that do not follow instructions may not be considered.
Job Type: Part-time
Pay: $13.00 - $15.00 per hour
Work Location: In person
